Secretary Transportation Department (Bilingual)

Joliet Public Schools District 86•Joliet, IL

1d•Onsite

About The Position

Performs secretarial and clerical responsibilities for the Transportation Department. This role includes acting as a telephone receptionist, typing, operating general office equipment, and possessing knowledge of school administration operations, policies, and the scope of authority of the school administration and Board. The position involves interacting with the public, answering routine questions, providing information, and addressing complaints related to the department/district, referring callers to appropriate personnel or arranging appointments as needed. This job description is in compliance with the Americans with Disabilities Act and may include additional duties as assigned.

Requirements

High School Graduate or Equivalent
Capable of typing 50 w.p.m.
Capable of performing other office tasks
Fluent in Reading, Writing and Speaking English/Spanish
Must have computer experience
Must pass District Technology Test

Nice To Haves

Knowledge of the operations, function, and scope of authority of the school administration and Board.
Thorough knowledge of the policies of the Board as they apply to the position.

Responsibilities

Acts as department receptionist.
Works independently in meeting the public.
Gives information and answers complaints relating to the department/district.
Refers callers to appropriate personnel, or if necessary, arranges for an appointment with the Coordinator or designee.
Interacts with the public.
Answers routine questions.
Answers and services telephone calls to Transportation Department.
Receives all visitors to Transportation Department Office.
Maintains an appointment calendar.
Opens, checks and distributes mail addressed to the Coordinator and/or Transportation Department.
Transcribes letters, reports; prepares specifications, job-opening forms, and other items.
Maintains Transportation Department files.
Manages Transportation Department records, including maintaining all transportation records, researching documents as needed, and preparing documents for distribution.
Types all purchase requisitions and standing order releases for the Transportation Department, and records them as instructed.
Performs other duties as may be assigned by the Coordinator or Assistant Superintendent for Business and Financial Services.