Department Personnel Specialist - Community & Workforce Development
About The Position
Community & Workforce Development (CWD) serves at least 30,000 individuals annually and is funded through federal, state, and local grants and the county general fund. The Department Personnel Specialist is part of the CWD Operations Team and provides administrative and fiscal support, including creating and monitoring requisitions, onboarding and processing new hires, scheduling and monitoring interviews, and maintaining confidential personnel files. The role coordinates personnel-related communication and activities across departmental sections, County departments, and external agencies. It reviews personnel documentation, responds to staff and public inquiries, maintains personnel databases and compliance documents, prepares correspondence and reports, supports budget tracking, and arranges travel. Duties may vary according to departmental needs. Employment requires a Level One Fingerprint Clearance Card, a Criminal History Self Disclosure Affidavit, and a Central Registry background check. County pre-employment background screening includes verification of work history, education, and criminal conviction history. Some positions may require a Notary Public certification or a valid Arizona Class D driver license. Physical and sensory requirements vary by position.
Requirements
- Associate’s degree from an accredited college or university, majoring in human resources, public administration, business administration, or a closely related field as determined by the department head; relevant experience and/or accredited college education may be substituted.
- Alternatively, two years of experience with Pima County in an Administrative Assistant III or closely related position, as determined by the department head.
- A Level One Fingerprint Clearance Card, Criminal History Self Disclosure Affidavit, and Central Registry background check are required for employment.
- Some positions may require certification as a Notary Public by the State of Arizona at appointment or before completion of initial/promotional probation.
- Some positions may require a valid Arizona Class D driver license at application or appointment.
Nice To Haves
- Associate’s degree in accounting, finance, business administration, public administration, or a related field.
- At least one year of experience providing administrative support in personnel administration, human resources, office administration, or a related area.
- At least two years of experience coordinating personnel processes such as recruitment, onboarding, employee records, position changes, leave tracking, and separations.
- At least two years of experience working in a government setting and familiarity with public-sector fiscal policies, procurement rules, and human resources concepts.
- Experience prioritizing multiple tasks and staying organized while meeting deadlines.
Responsibilities
- Facilitate communication and coordination among departmental sections, other County departments, and external agencies on personnel-related activities, including personnel, purchasing, payroll, and specific programs.
- Review and verify personnel documentation and initiate appropriate actions.
- Respond to inquiries from the public and staff about County, departmental, or program policies; resolve issues or direct questions to the appropriate personnel.
- Represent the personnel division in committees and working groups; take and distribute minutes when required.
- Coordinate calendars, appointments, and meetings for the personnel division and its programs.
- Maintain specialized personnel databases, ensure accurate data entry and retrieval, and generate reports as needed.
- Monitor and manage standard personnel agreements, contracts, and other compliance documents.
- Conduct research and prepare routine correspondence, memoranda, personnel forms, operational manuals, and other documents for supervisor review.
- Compile and analyze statistical and operational data for periodic and special reports.
- Conduct and document confidential inquiries for management while protecting sensitive information.
- Assist with personnel-division budget preparation, track expenditures, and report budget activities to the supervisor.
- Arrange travel for personnel staff and prepare travel documentation for approval.
- Create and monitor requisitions; onboard and process new hires; schedule and monitor interviews; maintain confidential personnel files.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
