Department Personnel Specialist - Community & Workforce Development

Pima County•Tucson, AZ

About The Position

Community & Workforce Development (CWD) serves at least 30,000 individuals annually and is funded through federal, state, and local grants, as well as the county general fund. The Department Personnel Specialist is part of the CWD Operations Team and provides administrative and fiscal support, including creating and monitoring requisitions, onboarding and processing new hires, scheduling and monitoring interviews, and maintaining confidential personnel files. The department works with vulnerable populations and minors. Employment requires a Level One Fingerprint Clearance Card, a Criminal History Self Disclosure Affidavit, and a Central Registry background check. The position facilitates personnel-related coordination among departmental sections, County departments, and external agencies; reviews personnel documentation; responds to inquiries; coordinates meetings and calendars; maintains personnel databases and generates reports; monitors agreements and compliance documents; prepares routine correspondence and other documents; analyzes operational data; conducts confidential inquiries; supports budget preparation and expenditure tracking; and arranges staff travel. The minimum qualification is an associate’s degree in human resources, public administration, business administration, or a closely related field, or qualifying experience and/or education may be substituted. Alternatively, two years of experience with Pima County in an Administrative Assistant III or closely related position may qualify. Relevant education and experience must be documented in the application. A Notary Public certification or valid Arizona Class D driver license may be required for some positions. The County conducts pre-employment background screening, including verification of work history, education, and criminal conviction history.

Requirements

Associate’s degree from an accredited college or university with a major in human resources, public administration, business administration, or a closely related field; relevant experience and/or education from an accredited college or university may be substituted.
Alternatively, two years of experience with Pima County in an Administrative Assistant III or closely related position.
A Level One Fingerprint Clearance Card, Criminal History Self Disclosure Affidavit, and Central Registry background check are required for employment.
Some positions may require Arizona Notary Public certification at appointment or before completion of initial/promotional probation.
Some positions may require a valid Arizona Class D driver license at application or appointment.
Qualifying education and experience must be clearly documented in the application.

Nice To Haves

Associate’s degree in accounting, finance, business administration, public administration, or a related field.
At least one year of experience providing administrative support in personnel administration, human resources, office administration, or a related area.
At least two years of experience coordinating personnel processes such as recruitment, onboarding, employee records, position changes, leave tracking, and separations.
At least two years of experience in a government setting and familiarity with public-sector fiscal policies, procurement rules, and human resources concepts.
Experience prioritizing multiple tasks and staying organized while meeting deadlines.

Responsibilities

Facilitate personnel-related communication and coordination among departmental sections, other County departments, and external agencies, including personnel, purchasing, payroll, and specific programs.
Review and verify personnel documentation and initiate appropriate actions.
Respond to public and staff inquiries about County, departmental, or program policies, resolve issues, or direct questions to appropriate personnel.
Represent the personnel division on committees and working groups; take and distribute minutes when required.
Coordinate calendars, appointments, and meetings for the personnel division and its programs.
Maintain specialized personnel databases, ensure accurate data entry and retrieval, and generate reports.
Monitor and manage standard personnel agreements, contracts, and compliance documents.
Conduct research and prepare routine correspondence, memoranda, personnel forms, operational manuals, and other documentation for supervisor review.
Compile and analyze statistical and operational data and produce periodic and special reports.
Conduct and document confidential inquiries for management while protecting sensitive information.
Assist with personnel-division budget preparation, track expenditures, and report budget activities to the supervisor.
Arrange travel for personnel staff and prepare travel documentation for approval.
Provide administrative and fiscal support to the Operations Team, including creating and monitoring requisitions, onboarding and processing new hires, scheduling and monitoring interviews, and maintaining confidential personnel files.