Department Coordinator

Saint Francis Health System•Indianapolis, IN

1d•Onsite

About The Position

The Department Coordinator coordinates the activities of an assigned department or specialty area to support the smooth day-to-day operation of the office. The role provides reception, clerical, secretarial, timekeeping, and operational support, and works with patients, customers, healthcare professionals, and staff. The position is full-time, day shift, Monday through Friday, 8:00 a.m. to 4:30 p.m., at the South Campus in Tulsa, Oklahoma.

Requirements

High school diploma or GED.
One to two years of related work experience.
Knowledge of Excel, Word, Access, and ERP applications.
Effective written, hearing, and interpersonal skills to serve the public and express facts clearly and concisely.
Organizational skills, self-motivation, and the ability to function independently.

Responsibilities

Provide receptionist services and communicate courteously and effectively.
Greet and assist visitors, employees, guests, and internal and external customers.
Answer phones and/or radio calls and receive and transmit messages accurately and promptly.
Process incoming and outgoing mail.
Schedule and coordinate meetings and appointments; prepare correspondence, meeting minutes, reports, and spreadsheets.
Perform timekeeping responsibilities.
Maintain manuals, policies and procedures, and other regulatory materials.
Maintain current licensures if required and assist with department regulatory requirements.
Support projects, including preparing information for budgeting and reports and preparing performance-evaluation forms, as assigned.
Maintain a clean and orderly environment, manage supplies and inventories, and ensure office equipment is in working order.