Law Firm Department Assistant

Becker & Poliakoff, P.A. • Fort Lauderdale, FL

7h

About The Position

Becker is seeking a highly organized and proactive Department Assistant to join its Community Association team. The role supports the department in a professional, team-oriented, and fast-paced environment, requiring strong communication skills, meticulous attention to detail, and effective time management.

Responsibilities include preparing conflict information for submission to the Conflicts Department, drafting retainer agreements for final review and approval, managing files, maintaining client contact information, providing administrative and clerical support, assisting with month-end billing, and coordinating with the marketing department on firm events. Becker provides individualized training on its software and the employee’s role.

Requirements

• High school diploma.
• At least two years of related experience in a law firm or corporate legal department environment.
• Strong verbal and written communication skills.
• Strong interpersonal and customer service abilities.
• Highly organized, with strong attention to detail.
• Excellent time management skills and a proven ability to meet deadlines.
• Ability to efficiently organize files and manage workflow.
• Proficiency in Microsoft Office Suite or similar software.

Nice To Haves

• Associate degree.
• Familiarity with iManage, FileSite, and Aderant.

Responsibilities

• Prepare conflict information for submission to the Conflicts Department.
• Draft retainer agreements for final review and approval.
• Organize files, including opening and closing them in accordance with departmental protocols.
• Enter and maintain client contact information in the Interaction database.
• Provide general administrative and clerical support, including assembling packages and correspondence.
• Assist with month-end billing processes.
• Liaise between the regional office and marketing department and coordinate and represent the firm at seminars, trade shows, workshops, and webinars.
• Perform other duties as assigned.

Benefits

• Comprehensive benefits package, including employer-paid benefits.
• Mental health coverage.
• 401(k) match.
• Individualized training for incoming employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED