Legal Records Associate (Law firm)

SPS North America•New York, NY

1h•$21 - $22

About The Position

The Legal Records Associate organizes, maintains, and retrieves legal files and documents to support attorneys and staff. The role ensures that records are accurate, secure, and accessible, following established records management and retention procedures. Duties include managing paper and electronic records, supporting document-related projects, and providing mailroom or other office services support as needed. The schedule is Monday through Friday, 8:00 AM to 5:00 PM, with no or negligible travel. This posting is for an existing vacancy.

Requirements

High school diploma or equivalent required.
Strong organization and attention to detail.
Experience with scanning, electronic databases, and data entry.
Strong communication and customer service skills.
Ability to multitask, prioritize, and work independently.
Ability to lift and carry files and boxes up to 30 lbs.
Ability to walk, bend, reach, and stand as needed.
Ability to perform frequent filing, scanning, and data entry.

Nice To Haves

College degree preferred.
Previous legal records, law firm, records management, or document services experience preferred.

Responsibilities

Open, index, organize, scan, and maintain legal case files and records.
Upload documents to electronic records systems and ensure accurate filing.
Maintain secure and organized file rooms and storage areas.
Locate and retrieve records for attorneys and staff.
Prepare files for closing, off-site storage, and secure disposal.
Assist with trial binders, exhibits, and external records requests.
Handle confidential and sensitive documents with discretion.
Support scanning, filing, and document-related projects.
Provide mailroom or other office services support as needed.
Follow established records management and retention procedures.

Benefits

Career growth opportunities and opportunities to learn new skills.
Learning and development support.
Employee recognition programs.
Paid time off; full-time employees receive a minimum of 80 hours per calendar year, with amounts potentially increasing based on tenure and/or assigned account.
Employee and client referral bonuses for current employees.
Medical, dental, and vision coverage.
Health care and dependent care flexible spending accounts (HCFSA and DCFSA).
Health savings account (HSA).
Commuter transit and parking pre-tax plans.
Supplemental life insurance and life insurance.
Accident insurance, critical illness coverage, and hospital indemnity.
Legal program and identity theft protection.
Pet discounts and pet insurance.
Group home and auto insurance.
Employee assistance program (EAP).
Short-term disability.
Education and entertainment discounts.
401(k) with matching.