Law Department Executive Assistant

Guardian Life Insurance • New York, NY

6d • $81,580 - $122,365 • Hybrid

About The Position

The Executive Assistant supports several executive leaders in the Law Department and may contribute to project work. The role calls for attention to detail, excellent interpersonal skills, a strong work ethic, and the ability to anticipate and manage executive needs. It requires sound judgment, confidentiality, discretion, diplomacy, and organizational skills to manage varied daily tasks and deadlines. The successful candidate will work closely with senior leadership and play an important role in the organization’s success.

This is a hybrid role with three days in the office and two days working from home. The preferred location is Hudson Yards, New York. The stated base salary range is $81,580–$122,365; compensation is determined based on education, experience, knowledge, and abilities. The role may also be eligible for annual, sales, or other incentive compensation.

Requirements

• Bachelor’s degree in business administration or a related field, or relevant experience.
• At least 5 years of experience as an Executive Assistant; experience supporting senior executives is preferred.
• Ability to read sensitive situations and respond effectively.
• Strong knowledge of audiovisual setup, including video conferencing, and ability to collaborate with the AV team according to meeting requirements.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage competing priorities.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.
• Flexibility to work outside regular business hours when needed.
• Legally authorized to work in the United States without current or future employer sponsorship.

Nice To Haves

• Experience supporting senior executives.
• Experience in project management and event coordination.
• Bachelor’s degree in business administration or a related field, where relevant experience may also qualify.

Responsibilities

• Provide proactive executive administrative support with professionalism and excellent service.
• Solve problems and bring forward recommended solutions.
• Use sound judgment, integrity, confidentiality, discretion, and diplomacy when handling sensitive correspondence, issues, and information.
• Coordinate travel arrangements, including flights, car service, and hotel reservations, and process reimbursable expenses promptly.
• Proactively manage calendars, schedule meetings, arrange meeting logistics, and resolve calendar conflicts.
• Interact with executives and assistants internally and externally, responding to requests with appropriate urgency.
• Prioritize and manage workflow to meet deadlines and maintain quality and efficiency while adjusting to changing priorities.
• Address or resolve issues within the role’s area of accountability and keep leadership informed of matters requiring attention.
• Collaborate with the sourcing team and other parties to initiate purchase orders and manage vendor payments.
• Prepare correspondence, reports, presentations, and other materials, meeting deadlines.
• Assist with special projects and additional assignments as needed.
• Provide backup support to the Chief Legal Officer when needed and at the direction of the Chief Legal Officer’s Executive Assistant.

Benefits

• The position may be eligible for annual, sales, or other incentive compensation.
• The company describes benefits and resources for full-time eligible employees, including contemporary, supportive, flexible, and inclusive offerings; specific benefits are not listed in the posting.
• Skill-building, leadership development, and philanthropic opportunities are described as resources for professional and personal goals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level