Law Firm Department Assistant

Becker • Fort Lauderdale, FL

7h

About The Position

Becker is seeking a highly organized and proactive Department Assistant to join its Community Association team. The role involves administrative, clerical, file-management, billing, and marketing coordination support in a professional, team-oriented, fast-paced environment. The ideal candidate has excellent communication and interpersonal skills, meticulous attention to detail, and the ability to manage workflow and meet deadlines.

Becker describes itself as a diverse, multi-practice commercial law firm with international affiliates and offices in Florida, New York, New Jersey, and Washington, DC. The firm emphasizes client-focused service, collaboration, professional development, employee well-being, and a supportive workplace culture. Incoming employees receive individualized training on the firm’s software and their role. Becker offers a comprehensive benefits package, including employer-paid benefits, mental health coverage, and a 401(k) match, and has committees focused on employee health and wellness.

Requirements

• High school diploma required.
• At least two years of related experience in a law firm or corporate legal department environment.
• Strong verbal and written communication skills.
• Exceptional interpersonal and customer service abilities.
• Strong organizational skills and attention to detail.
• Excellent time-management skills and a proven ability to meet deadlines.
• Ability to efficiently organize files and manage workflow.
• Proficiency in Microsoft Office Suite or similar software.

Nice To Haves

• Associate degree preferred.
• Familiarity with iManage, FileSite, and Aderant preferred.

Responsibilities

• Prepare conflict information for submission to the Conflicts Department.
• Draft retainer agreements for final review and approval.
• Organize files, including opening and closing files in accordance with departmental protocols.
• Enter and maintain client contact information in the Interaction database.
• Provide general administrative and clerical support, including assembling packages and correspondence.
• Assist with month-end billing processes.
• Liaise between the regional office and marketing department.
• Coordinate and represent the firm at events such as seminars, trade shows, workshops, and webinars.
• Perform other duties as assigned.

Benefits

• Comprehensive benefits package, including employer-paid benefits.
• Mental health coverage.
• 401(k) match.
• Individualized training for incoming employees.
• Employee health and wellness support through committees, including the Mental Health and Wellness Committee.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED