Department Administrator I

Tulane University•New Orleans, LA

About The Position

The Department Administrator I manages the department’s daily administrative and operational activities and establishes procedures for efficient programmatic functions, financial operations, and data management. The role manages special projects or assignments as directed by the Department Chair and oversees a department funding portfolio of approximately $5+ million. Working with the Department Chair and other offices, the administrator implements policies and procedures, supports faculty and students, and carries out programmatic activities needed for efficient and compliant departmental operations. The position serves as the department’s business and financial manager, handling administrative and financial activities such as managing departmental accounts, analyzing budgets, and ensuring research and university compliance. It also assists with human resources activities, including recruitment, hiring, management, and supervision of student workers. The administrator oversees and supports undergraduate and graduate educational initiatives and programs, including student advising, degree audit certification, and transfer credit requests. As a liaison between the department and other university offices, the position contributes to an integrated, team-based departmental office. University experience and an understanding of relationships among departmental stakeholders are beneficial. The role requires accountability and integrity in interactions with others.

Requirements

Bachelor’s degree and 2 years of related work experience, or a high school diploma (or equivalent) and 8 years of related work experience.
Expertise in financial and accounts management principles, with the ability to perform administrative tasks accurately and efficiently.
Strong organizational and time-management skills and effective oral and written communication abilities.
Proficiency in Microsoft Office Suite, Google Workspace, and cloud-hosted software such as Box and Google Drive, with willingness to learn database management tools.
Ability to work cooperatively and effectively with people from diverse cultural, educational, and professional backgrounds.
Ability to support students’ educational needs with diplomacy and discretion.
In-depth knowledge of current personnel-management practices, policies, and procedures.
Initiative, motivation, and ability to take responsibility for activities.
Commitment to accessibility principles (UDL) and effective communication with diverse audiences using modern collaboration platforms such as Teams and Zoom.

Nice To Haves

Experience in a higher education environment and familiarity with university policies and procedures.
Ability to work independently and collaboratively as part of a team.
Knowledge of higher education systems and tools, including EBS (HCM, TAMS, E-IT), Cognos, BANNER, CONCUR, SciQuest, CourseLeaf, ERS, BDS, Interfolio, and Kronos.
Supervisory experience and ability to lead and manage teams effectively.

Responsibilities

Manage the department’s daily administrative and operational activities.
Establish and maintain procedures for programmatic functions, financial operations, and data management.
Manage special projects and assignments as directed by the Department Chair.
Oversee a department funding portfolio of approximately $5+ million.
Collaborate with the Department Chair and other offices to implement policies and procedures and support faculty and students.
Manage departmental accounts and analyze department budgets.
Ensure research and university compliance.
Assist with recruitment, hiring, management, and supervision of student workers.
Oversee and support undergraduate and graduate educational initiatives and programs.
Provide student advising, certify degree audits, and process transfer credit requests.
Serve as a liaison between the department and other university offices on administrative matters.