Department Administrator I

Tulane University•New Orleans, LA

About The Position

The Department Administrator I manages the department’s daily administrative and operational activities, establishing and maintaining procedures for programmatic functions, financial operations, and data management. The role oversees a department funding portfolio of approximately $5 million or more and manages special projects or assignments as directed by the Department Chair. Working with the Department Chair and other university offices, the administrator implements policies and procedures, supports faculty and students, and carries out programmatic activities needed for efficient and compliant departmental operations. The role serves as the department’s business and financial manager, handling departmental accounts, budget analysis, and research and university compliance. It also supports human resources activities, including recruitment, hiring, and management and supervision of student workers. The administrator oversees and supports undergraduate and graduate educational initiatives, including student advising, degree audit certification, and transfer-credit requests. As a liaison between the department and other university offices, the role contributes to an integrated, team-based departmental office. Accountability, integrity, and understanding the relationships among university stakeholders are important to the position.

Requirements

Demonstrated expertise in financial and accounts management principles.
Strong organizational and time-management skills and effective oral and written communication abilities.
Proficiency in Microsoft Office Suite, Google Workspace, and cloud-hosted software such as Box or Google Drive, with willingness to learn database management tools.
In-depth knowledge of current personnel management practices, policies, and procedures.
Motivation, initiative, and accountability for assigned activities.
Commitment to accessibility principles (UDL) and effective communication across diverse audiences using modern collaboration platforms such as Teams and Zoom.
Bachelor’s degree and 2 years of related work experience, or a high school diploma or equivalent and 8 years of related work experience.

Nice To Haves

Experience in a higher education environment and familiarity with university policies and procedures.
Ability to work independently and collaboratively as part of a team.
Knowledge of higher education systems and tools, including EBS (HCM, TAMS, E-IT), Cognos, BANNER, CONCUR, SciQuest, CourseLeaf, ERS, BDS, Interfolio, and Kronos.
Supervisory experience and ability to lead and manage teams effectively.

Responsibilities

Manage daily administrative and operational activities and establish procedures for programmatic functions, financial operations, and data management.
Oversee the department funding portfolio of approximately $5 million or more and manage special projects or assignments as directed by the Department Chair.
Collaborate with the Department Chair and university offices to implement policies and procedures and support faculty, students, and departmental programs.
Manage departmental accounts, analyze budgets, and ensure research and university compliance.
Assist with human resources activities, including recruitment, hiring, and management and supervision of student workers.
Oversee and support undergraduate and graduate educational initiatives and programs.
Advise students, certify degree audits, and process transfer-credit requests.
Serve as a liaison between the department and other university offices on administrative matters.
Perform administrative tasks accurately and efficiently, and support students’ educational needs with diplomacy and discretion.
Communicate and collaborate effectively with people from diverse cultural, educational, and professional backgrounds, using accessible communication practices and modern collaboration platforms.