Dental Operations Manager

Imagen Dental Partners•Auburn Hills, MI

3d•Onsite

About The Position

Advanced Dental, located in Auburn Hills, is seeking an experienced front office coordinator to assist patients with their visits, insurance, and comfort. This role is crucial for managing daily front office operations, revenue cycle workflows, and executing strategies to enhance practice performance. The ideal candidate will be a dynamic leader capable of cultivating a high-performing team, championing patient-centered service, and optimizing financial outcomes in alignment with the company's mission and values.

Requirements

Proven experience as a Dental Office Manager or a similar leadership role with a demonstrated track record of driving growth for 2+ years
Ability to work 5 days every week
1+ years' experience owning the profit and loss statement
Entrepreneurial mindset with a focus on innovation and continuous improvement
Excellent analytical skills and the ability to leverage data for strategic decision-making
Proficiency in providing effective leadership by inspiring and motivating teams

Nice To Haves

Experience managing the full revenue cycle, including insurance claims, collections, and patient billing

Responsibilities

Serve as a key liaison between the practice and the support center, ensuring clear, timely communication across all stakeholder groups to align priorities, resolve issues, and drive practice success.
Collaborate with the owner doctor and regional support to develop and implement growth strategies for the practice.
Identify and act on opportunities to expand services, increase patient access, enhance retention and drive production and collections.
Leverage data insights to inform decision-making and support long-term practice success.
Hire, train, coach, and develop all employees in the practice.
Facilitate meetings and inspire and empower the team to embrace a growth mindset.
Encourage professional development opportunities for team members, aligning with both individual and practice goals while staying well-versed in Imagen University courses.
Drive initiatives that enhance the patient journey from first contact to treatment completion, payment collection and follow up care.
Monitor patient feedback and leverage tools to improve satisfaction, clinical quality, patient retention through a 5-star experience, and online reputation.
Follow up with unscheduled treatment cases to drive reactivation and treatment completion.
Own in-practice responsibilities critical to campaign success, such as online booking readiness and lead conversion.
Lead local marketing initiatives and monitor performance.
Take full accountability for front desk operations, ensuring excellence in scheduling, insurance verification, financial conversations, billing accuracy, and collections.
Audit daily workflows for compliance and consistency with Imagen policies; retrain team as needed.
Ensure patient credits, refunds, claims, and cash deposits are processed accurately and payments are collected at time of service.
Reconcile daily deposits, cash payments, revenue reports, and transactions in the dental practice management system (DPMS).
Own and manage the practice budget.
Manage practice expenses.
Execute strategies to optimize revenue, improve billing processes, and strengthen collection opportunities.
Collaborate with the finance team to understand financial results and opportunities for sustainable growth.
Support annual budgeting and forecasting process by providing data, insights and accountability on practice-level metrics.
Productively identify inefficiencies or missed revenue opportunities and lead solutions in collaboration with central support teams (Finance, Billing, RCM).
Review and verify daily financial reports to ensure accurate cash handling and financial integrity.
Execute other related responsibilities as assigned by leadership to support practice operations and practice success.