Degree Conferral Coordinator

DePaul University•Chicago, IL

11h•$47,783 - $55,000

About The Position

The Degree Conferral Coordinator provides technical and functional support for DePaul University’s Degree Progress Report (DPR), Degree Conferral, and other academic applications maintained by the Office of the University Registrar. The role encodes degree requirements in the DPR for degree planning, academic advising, and degree conferral; coordinates updates with college offices and academic programs; conducts final audits of student records to determine eligibility; and awards degrees. The Coordinator delivers accurate degree progress reports to students, faculty, and staff and maintains broad knowledge of University graduation requirements. The role also works with academic units to provide unofficial copies of encoded curricula and ensure information is accurate and accessible to the University community. It ensures that academic policies, procedures, records-maintenance practices, institutional standards, and applicable federal rules and regulations are followed. The position analyzes and encodes major, college, and University requirements in a complex system that integrates catalog, test-credit, transfer-coursework, and curriculum data. It participates in degree conferral by auditing graduation applicants, identifying process exemptions, obtaining appropriate academic officer sign-off, and documenting transactions. The Coordinator collaborates on the development and maintenance of customized PeopleSoft applications and supports tools used by students, academic units, and the Registrar, including declaration, advisor assignment, advising notes, graduation, and transfer-guide applications. The role also creates academic milestones and course-mapping features, updates student program plans and stacks, audits data integrity across applications, and tests PeopleSoft patches before production deployment.

Requirements

Bachelor’s degree.
Minimum 3–5 years of experience in higher education, particularly Student Records or Academic Advising, or experience involving data structures, interpreting and enacting policy, or working with partners and holding them accountable.
Knowledge of, or willingness to learn, PeopleSoft Campus Solutions, particularly the Academic Advisement module, Student Retention/Advising software, and Microsoft Office.
Basic understanding of University resources for students.
Strong understanding of database principles and troubleshooting experience.
Ability to administer Student Records and Advising functions accurately and with awareness of policy.
Ability to work positively in a demanding, high-volume, fast-paced environment.
Strong organizational and interpersonal skills.
Ability to negotiate diplomatically.
Ability to handle multiple projects simultaneously.
Excellent written and oral communication skills.

Responsibilities

Analyze and encode major, college, and University degree requirements in the Degree Progress Report system, integrating course catalog, test-credit, transferred-coursework, and curriculum requirements.
Participate in the University’s degree conferral process by conducting final audits of graduation applicants’ academic records and confirming that degree requirements are met before degrees are posted.
Identify degree-conferral process exemptions, obtain required academic officer sign-off, document transactions, and award degrees.
Coordinate updates to degree requirements with college offices and academic programs.
Deliver accurate degree progress reports to students, faculty, and staff, and provide academic units with unofficial copies of encoded curricula.
Develop, maintain, and code specifications for PeopleSoft applications and related academic support applications.
Support the Online Declaration Tool, Advisor Assignments, Advising Notes, Degree Conferral/Graduation application, and dynamic transfer guides.
Create and apply academic milestones and course-mapping features, and update student program plans and stacks.
Conduct regular audits to ensure data integrity across applications within the role’s purview.
Test PeopleSoft patches, identify potential issues, and work with the Registrar’s Systems team to resolve problems before production deployment.
Ensure records and application functions follow University academic policies and procedures, records-maintenance practices, institutional standards, and applicable federal requirements.