Deeding Specialist - Document Administration

Holiday Inn Club Vacations • Orlando, FL

7d

About The Position

The Deeding Specialist is responsible for timely and accurate review, coordination, tracking, and monitoring of eligible accounts in the deeding process. The role audits legal real estate documents—including mortgages, warranty deeds, satisfactions of mortgage, assignments of contract, and releases of lien—for proper execution and intent. It identifies and communicates deficiencies, reviews title searches and recommends solutions to title issues, searches public records, prepares and electronically records legal documents, and creates owner and lender policies within department turnaround standards. The position also safeguards files and manages documentation related to ownership interests in compliance with state and federal guidelines, SOX and PII requirements, and business standards.

The specialist reviews, verifies, batches, and prepares legal documents for timeshare properties in the HICV network; records documents with the appropriate counties while observing county and state requirements; and performs administrative tasks such as typing, copying, filing, sorting, scanning, and mailing title policies and recorded documents. The role also responds to owner requests by mail, email, or phone, maintains accurate data and reporting across multiple tracking structures and systems, uploads documents to the imaging system, and provides team support and backup as needed.

Work is primarily in a climate-controlled environment, though occasional exposure to inclement weather and varying temperatures may occur. Schedules vary according to business needs and may include nights, weekends, and holidays. Flexibility to work outside departmental operating hours is required.

Requirements

• Prior title experience, including recording and title searches.
• Prior contract and document experience.
• Proficiency in Microsoft Office.
• Knowledge of recorded document types and legal descriptions and their effect on property ownership and transfer.
• Knowledge of practices and terminology related to real property documents requiring property transfer actions.
• Ability to type accurately at 50 words per minute.
• Ability to communicate orally and in writing.
• Detail- and results-oriented.
• Ability to lift up to 30 pounds and perform the physical activities described for the role.

Responsibilities

• Review, batch, verify, and prepare mortgages, deeds, satisfactions of mortgage, and other related legal real estate documents for timeshare properties in the HICV network.
• Audit legal real estate documents to ensure proper execution and intent; identify and communicate deficiencies for correction.
• Review title searches and recommend actions to clear title issues.
• Search public records and prepare and electronically record legal documents.
• Record real estate documents in the appropriate county while adhering to county and state recording requirements and regulations.
• Create owner and lender policies within department turnaround standards and with a high level of accuracy.
• Safeguard files and manage documentation relating to ownership interests in accordance with applicable guidelines, compliance requirements, and business standards.
• Type, copy, file, sort, scan, and mail title policies and recorded documents.
• Respond to owner requests by mail, email, or phone.
• Maintain data integrity across multiple tracking structures and navigate company systems; verify reporting accuracy and adjust or amend reports as needed.
• Create and upload documentation to the imaging system.
• Assist other team disciplines by providing support and backup as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed