Deductions Specialist
About The Position
The Deductions Specialist oversees and reconciles customer deductions related to pricing, allowances, returns, freight, and rebates, ensuring accurate application of payments and maintenance of clean accounts receivable balances. This role involves analyzing discrepancies between billed and received amounts, identifying invalid deductions, and allocating valid items to appropriate accounting codes. The specialist collaborates closely with internal teams and external partners to resolve issues, reduce future deductions, and support a project focused on clearing backlogged reconciliations within a large, innovative food manufacturing environment.
Requirements
- Bachelor's or Associate's degree in a relevant field such as accounting, finance, or business, or equivalent education.
- 0–1+ years of experience in accounts receivable, deductions, chargebacks, or a related accounting function.
- Hands-on experience with accounts receivable processes, including payment application and reconciliation.
- Knowledge of deduction and chargeback concepts and practices in a business or manufacturing environment.
- Ability to work with SAP or similar ERP systems to manage accounts receivable and deduction data.
- Proficiency in Microsoft Excel, including the ability to use VLOOKUPs and pivot tables for data analysis and reconciliation.
Nice To Haves
- Experience working with external systems such as Exedra or similar platforms to process exceptions is beneficial.
- Experience in accounting or finance-related roles supporting accounts receivable, sales audit, or order entry teams is an advantage.
- Comfort working on project-based assignments, particularly those focused on clearing backlogs and improving processes.
Responsibilities
- Oversee and reconcile customer deductions, including pricing issues, off-invoice allowances, returns, freight charges, and rebates.
- Review and analyze deduction details to identify invalid deductions and confirm the validity of customer claims.
- Gather and organize supporting documentation for deductions to ensure accurate and compliant resolution.
- Clear valid deductions to the appropriate accounting codes in the system.
- Verify discrepancies between billed amounts and received payments, and allocate over/short amounts correctly.
- Apply customer payments accurately, including checks, ACH transfers, and lockbox transactions, and reconcile accounts receivable balances.
- Engage with customers and brokers to research, clarify, and resolve deduction-related issues.
- Use external systems such as Exedra to process exceptions and manage complex deduction scenarios.
- Partner with Sales, Order Entry, Warehouse, and Treasury teams to research root causes of deductions and develop preventative measures.
- Maintain organized deduction files and records to support audits and internal reviews.
- Monitor deduction trends and patterns and prepare analysis to present to management.
- Support a project focused on catching up and clearing backlogged reconciliations within accounts receivable and sales audit.
- Contribute to continuous improvement of deduction processes and controls to enhance accuracy and efficiency.
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
