Dean's Suite Coordinator

UNC-Chapel Hill•Chapel Hill, NC

11d•Onsite

About The Position

The Dean’s Suite Coordinator serves as the primary point of contact and administrative hub for the Kenan-Flagler Business School Dean’s Suite. This position greets all visitors, manages incoming communications, and provides a high-quality front-line customer experience for internal and external constituents. In addition to reception and administrative duties, this position provides primary administrative support for the Associate Dean of Talent and Administration, along with providing substantive executive support to the Dean and Senior Associate Deans, including calendar management, travel coordination, correspondence, and preparation of materials for meetings and presentations. Beyond day-to-day operational support, the Dean’s Suite Coordinator contributes to the broader mission of the Dean’s Office by supporting internal communications and governance functions. This includes drafting and disseminating school-wide communications on behalf of the Dean’s Office, supporting governance processes such as faculty and committee meeting logistics and preparation, maintaining records of key decisions and action items, and assisting with special projects as directed by the Dean or Senior Associate Deans. This position serves as the Dean’s Suite liaison to the KFBS Facilities team and coordinates closely with Facilities to ensure that routine maintenance, health and safety matters are properly addressed.

Requirements

Excellent customer service skills.
Strong communication and interpersonal skills.
Proficiency in calendar management.
Experience with travel coordination.
Ability to draft correspondence.
Skills in preparing materials for meetings and presentations.
Experience in supporting internal communications.
Experience in supporting governance processes.
Record-keeping skills.
Ability to assist with special projects.
Liaison skills.
Coordination skills.

Responsibilities

Serve as the primary point of contact and administrative hub for the Dean's Suite.
Greet visitors and manage incoming communications.
Provide a high-quality front-line customer experience.
Provide primary administrative support for the Associate Dean of Talent and Administration.
Provide substantive executive support to the Dean and Senior Associate Deans, including calendar management, travel coordination, correspondence, and preparation of materials for meetings and presentations.
Support internal communications and governance functions.
Draft and disseminate school-wide communications on behalf of the Dean's Office.
Support governance processes such as faculty and committee meeting logistics and preparation.
Maintain records of key decisions and action items.
Assist with special projects as directed by the Dean or Senior Associate Deans.
Serve as the Dean's Suite liaison to the KFBS Facilities team and coordinate with Facilities to ensure routine maintenance, health and safety matters are addressed.