Dean's Office Specialist, Administrative Analyst/Specialist, Non-Exempt

Sonoma State University•Sonoma, CA

1d•$4,799 - $6,992•Onsite

About The Position

Reporting to and under general direction of the Director of Operations (Director), the Dean’s Office Specialist (Specialist) performs varied administrative, technical and analytical duties in support of the Dean, the Director, and departments within the College of Humanities, Social Sciences, and the Arts. The Specialist serves as a main resource for the Dean, the Director, faculty, staff, students, and the community, in diverse and limited to moderate complex matters of policy, procedure, and practice. The Specialist is expected to use independent judgement to make decisions, interpret and apply policies and procedures, perform research when needed, prepare and analyze various reports, provide support documentation and provide general office assistance. Assignments require handling of multiple work priorities and accountability for own work results. Contacts involve interaction with all levels inside and outside the university, and may include dealing with sensitive and confidential information.

Requirements

Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Strong written and oral communication skills, including use of English grammar, spelling, and punctuation.
Intermediate proficiency with computers and Microsoft Office Suite (Word, Excel).

Nice To Haves

Three years of experience in office administration.
Working knowledge of social media communications such as Facebook, Twitter, Instagram.
Knowledge of Google Suite, Qualtrics, Drupal, desktop publishing and PeopleSoft.

Responsibilities

Performs varied administrative, technical and analytical duties in support of the Dean, the Director, and departments within the College of Humanities, Social Sciences, and the Arts.
Serves as a main resource for the Dean, the Director, faculty, staff, students, and the community, in diverse and limited to moderate complex matters of policy, procedure, and practice.
Uses independent judgement to make decisions, interpret and apply policies and procedures.
Performs research when needed.
Prepares and analyzes various reports.
Provides support documentation.
Provides general office assistance.
Handles multiple work priorities and is accountable for own work results.
Interacts with all levels inside and outside the university, potentially dealing with sensitive and confidential information.