UNIV - Administrative Coordinator II - COM Dean's Office: GME

Medical University of South Carolina•Charleston, SC

1d•$52,100 - $88,600•Onsite

About The Position

This position provides administrative support to the Senior Associate Dean for GME and CME. In addition, this position provides policy management, project tracking, meeting management, and ensures proper follow through for DIO related items.

Requirements

Experience with Microsoft Office including Outlook, Excel, and Word is required.
A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.
Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to bend at the waist. (Frequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform 'pinching' operations. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry 15 lbs., unassisted. (Infrequent)
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Frequent)
Ability to match or discriminate between colors. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity, with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet.
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

Nice To Haves

Executive Assistant experience and bachelor's degree or equivalent work experience preferred.

Responsibilities

Provides calendar, phone, scheduling, and travel support for the Senior Associate Dean for GME and CME.
Prepares letters and reviews documents to ensure formatting, grammar, and spelling is correct.
Maintains confidentiality.
Initiate and maintain GME Handbook policy revisions including vetting through appropriate stakeholders and ensuring sub-committee and GMEC approval.
Update Handbook with revisions and communicate to appropriate GME groups.
Annually review, update, and archive the GME Handbook.
Inventory all GME call rooms across the Charleston campus, regularly survey furnishings and cleanliness, and purchase or replace items as needed.
Inventory resident and fellow work rooms as able.
Coordinate and oversee call room renovations, collaborating with vendors, requesting and updating permits, and providing regular updates to the DIO through completion.
Maintains the Inclement Weather Event directory of call rooms and workspaces and assists with deploying resources when activated, including but not limited to pre-event signage, room swaps, and post-event debriefing.
Utilize Project Management software to develop and track DIO and GME Office special projects.
Provide regular updates and follow up to adhere to established deadlines.
Work closely with the DIO to identify and prioritize projects.
Ensure deliverables meet expected timelines.
Collect pertinent information from various groups, review content with the DIO and others, prepare the layout, and distribute monthly.
Prepare separate newsletters for residents/fellows and Program Directors/Program Coordinators.
This includes creating and communicating the agendas and minutes for the DIO Cabinet, Retreats, and other DIO-led meetings.
This position will track and manage all tasks and follow-up items from these meetings, including identifying, collecting and distributing meeting materials in advance.
Plans and operationalizes DIO sponsored events, coordinating with other GME team members as needed.