Database Manager and Registrar

Marlborough School•Los Angeles, CA

5d•Onsite

About The Position

Marlborough School is seeking a Database Manager and Registrar to join the Academic Resource Center (ARC) Team. This role is integral to managing the school's data, supporting academic and administrative needs both in-person and remotely. The position oversees the Blackbaud SIS and LMS, academic records, and scheduling, while also providing support for associated Blackbaud products. The Database Manager and Registrar will administer data flow to other school systems, manage data for decision-making, and demonstrate a passion for educational technology. This role requires strong interpersonal skills to support students, faculty, staff, and parents, and a commitment to staying current with data privacy and security trends.

Requirements

Experience in and passion for working in an educational environment with a proven track record of successful academic records creation and management.
Demonstrated knowledge and experience with database design, management, and security.
Detail-oriented and the ability to prioritize tasks and meet deadlines.
Solutions-oriented with a passion for improving efficiencies with data collection and analysis.
Excellent organizational, analytical, interpersonal, and written and oral communication skills.
Resourceful problem-solver with a proven record of maintaining confidentiality and exercising sound judgment.
Highly organized with the ability to work successfully either independently or in collaborative groups, and to work in a fast-paced environment while juggling multiple priorities/deadlines.
Demonstrated experience working with constituents and vendors in person or over the phone.
Bachelor’s of Arts or Science Degree preferred, ideally in Data Science, Computer Information Systems, or related Information Technology (IT) field or specialization (professional certification may be considered as a substitute for degree requirement).
Minimum of 3 to 5 years of progressive experience in the field of academic records management and IT, or related field, preferably in an education setting.
Excellent communication and interpersonal skills and resourceful problem-solver.
Excellent organizational skills and ability to manage multiple deadlines.
Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.

Nice To Haves

Familiarity with Blackbaud K-12 systems is preferred, but not necessary.

Responsibilities

Manage and maintain the SIS (Blackbaud) as the main database of record for academic and administrative use.
Serve as the liaison between the ARC Team and other School Offices for their data needs.
Coordinate with the Human Resources Department to onboard and offboard employees.
Coordinate with the Admissions Office to onboard incoming students and families and manage the data flow between Ravenna and Blackbaud.
Support the Business Office with annual re-enrollment and enrollment contracts and their needs in Financial Edge NXT.
Support the Advancement Office with their database needs in Raiser’s Edge NXT.
Create and maintain all academic records including grade plans, access, education verification, work permits, and records requests for students, and for-credit Marlborough Summer offerings.
Facilitate the annual academic scheduling process in partnership with the Academic Leadership Team, supporting the development and implementation of the course of study, teacher schedules, course requests, and student enrollment processes.
Support the Educational Support and Health Offices with their data needs, including August Schools support, summer forms, student learning plans, and Raptor reporting.
Leverage School data housed within our systems to create dashboards or exports to help aid data-driven decision-making.
Coordinate and lead orientations, workshops, and training for faculty, staff, and students on the day-to-day use of MyMarlborough and best practices for success.
Serve as the main point of contact for school photos to be used throughout School systems.
Work with members of the ARC Team to support diverse user needs and to serve as a technical resource for employees, students, parents, and other constituents.
Stay current on new trends in technology including data privacy, security, and interoperability.
Maintain all data used for redundancy efforts and assist with remediation efforts resulting from test findings and risk assessments.
Interface with vendors as needed to resolve issues and maintain relationships.
Perform other departmental duties as required.