Data & Technology Specialist

DePaul University • Chicago, IL

2d

About The Position

The Data & Technology Specialist supports the School of Nursing by managing data systems, digital resources, reporting, and evidence needed to meet accreditation, regulatory, academic, and operational requirements. The position serves as the School’s primary resource for data management, systems administration, reporting, and information governance, collaborating with School and University partners to provide technical, data, and documentation support.

The role administers and maintains school data and information resources, validates data, develops reports and dashboards, maintains approved records and electronic repositories, and coordinates information exchange in accordance with privacy, security, and data governance requirements. It supports accreditation, assessment, institutional reporting, and continuous quality improvement by compiling evidence, maintaining records and tracking tools, analyzing program outcomes, and producing reports and visualizations.

The Specialist also administers school technology platforms and digital resources, including system access, reporting, troubleshooting, website content, class schedules, and academic and operational records. The position identifies and implements approved technology and workflow enhancements. A graduate degree and familiarity with regulatory and accreditation requirements in healthcare and/or higher education settings are noted in the description, in addition to the listed requirements.

Requirements

• Bachelor’s degree.
• Excellent oral and written communication skills and the ability to collaborate effectively across departments, academic programs, functional roles, and University offices.
• Experience with educational technology, learning management, clinical education, survey, reporting, and similar systems used in higher education or healthcare.
• Experience developing and maintaining dashboards, data visualizations, standardized reports, and data summaries using contemporary reporting and analytics tools.
• Advanced proficiency with Microsoft 365 applications, including Excel, and experience with SharePoint and electronic document management.
• Strong analytical, organizational, project management, and problem-solving skills.
• Ability to manage multiple priorities while maintaining confidentiality, data integrity, and attention to detail.
• Knowledge of data governance, records management, privacy, information security, and document control principles.
• Familiarity with accreditation, assessment, and regulatory reporting in higher education or healthcare.
• Familiarity with artificial intelligence applications, workflow automation, responsible technology use, and continuous quality improvement.

Nice To Haves

• Graduate degree.
• Familiarity with regulatory and accreditation requirements in healthcare and/or higher education settings.

Responsibilities

• Administer and maintain school data and information resources to support reporting, access management, and decision-making.
• Maintain and validate data related to enrollment, retention, student success, faculty workload, clinical education, assessment, and program outcomes using routine quality assurance practices.
• Develop and maintain reports, dashboards, visualizations, and data extracts for authorized users and governance bodies.
• Maintain faculty and staff directories, appointment and assignment tracking information, distribution lists, committee rosters, organizational records, and other approved school information resources.
• Manage electronic repositories for policies, reports, committee records, historical documents, and other official materials, ensuring appropriate access, version control, and retention.
• Coordinate data requests and information exchange with University partners in compliance with privacy, security, and data governance requirements.
• Compile and validate data and supporting documentation for accreditation, assessment, and institutional reporting.
• Maintain accreditation evidence repositories, reporting archives, calendars, and tracking tools.
• Organize and report program outcome data and support the Systematic Evaluation Plan.
• Produce reports, trend analyses, and data visualizations for leadership and governance bodies.
• Maintain accreditation and compliance records and support required documentation processes, including formal complaint logs and publication audit evidence, while maintaining confidentiality.
• Collaborate with School and University partners on annual reports, strategic metrics, continuous quality improvement, and institutional reporting.
• Administer School technology platforms and digital resources, serving as system administrator or school contact for educational, clinical, accreditation, reporting, survey, and document management systems.
• Manage user access, reporting, troubleshooting, and coordination with University partners and vendors for school systems.
• Maintain the school website and digital resources, publishing approved academic, operational, and regulatory content.
• Manage the schedule of classes, production calendar, tracking tools, supporting documentation, data validation, and submission processes.
• Maintain academic and operational records, including course schedules, syllabi, teaching evaluations, and related institutional documentation.
• Support document management and effective use of school technologies.
• Identify and implement approved enhancements to School technology and workflows.

Benefits

• Medical, dental, and vision benefits.
• Retirement plan matching contribution of 8%.
• Tuition waivers for employees and dependents.
• Paid time off, sick time, holidays, and floating holidays.

What This Job Offers

• Job Type: Full-time