Data Entry Specialist – WISEWOMAN Program

Wisconsin Women's Health Foundation (WWHF)•Shorewood, WI

About The Position

The Data Entry Specialist for the WISEWOMAN CDC Program accurately and promptly enters clinical screening and participant intervention information into public health tracking systems. The role ensures complete, accurate capture of participant engagement and all information needed to process Minimum Data Elements (MDEs), including blood pressure, cholesterol, glucose, and lifestyle health coaching details. Data must meet strict federal standards. This clerical position supports the program’s operational needs and state and federal compliance.

Requirements

High school diploma or equivalent.
Minimum of 1–2 years of experience in data entry, clerical office support, or health insurance processing; experience in a medical or public health setting is preferred.
Proven typing speed, typically 50+ WPM, with high accuracy.
Proficiency in Microsoft Excel and Word.
Strong attention to detail, stamina for repetitive tasks, and organizational skills.

Nice To Haves

Associate’s degree in Health Information Management, Office Administration, or a related field.
Familiarity with medical terminology, electronic health record (EHR) environments, or public health tracking systems.
Experience handling sensitive medical documentation or working within regulated HIPAA frameworks.

Responsibilities

Transcribe and enter participant enrollment, cardiovascular screening, and lifestyle intervention records from paper forms or electronic medical charts into the designated WISEWOMAN tracking database.
Enter sensitive demographic information, medical histories, and laboratory values, including blood pressure, lipid panels, and A1C metrics, with speed and accuracy.
Accurately capture information about non-clinical support offered to clients, such as food, transportation, childcare, housing, or other needs.
Verify that participant records are linked appropriately to existing Wisconsin Well Woman (Breast and Cervical Cancer Screening Program) files.
Review incoming clinical data collection sheets or records for completeness, legibility, and missing authorizations before system entry.
Flag incomplete records, unreadable values, and obvious discrepancies, such as missing follow-up dates, and escalate them to clinical staff for clarification.
Assist with routine data cleaning by cross-checking system entries against original source documents to identify typographical errors.
Organize, scan, file, and track physical data forms according to established record retention policies.
Protect participant confidentiality by following HIPAA regulations and data privacy protocols for protected health information (PHI).
Provide basic administrative and clerical support to the program team as needed, including preparing information packets for local clinic sites.