Data Entry Specialist - Hybrid
About The Position
The Data Entry Specialist provides administrative and documentation support for clinical assessment workflows. The role includes accurately entering Universal Comprehensive Assessment (UCA) data into required systems, reviewing completed assessments for quality, routing assessments for nurse review and electronic signature, and supporting documentation completion and compliance activities. The specialist also converts functional assessments performed by Assessment RNs into tools that assign hours to functional needs. The position helps reduce administrative burden on clinical staff, improve documentation efficiency, and ensure timely submission of assessment-related data.
Requirements
- High school diploma or equivalent.
- At least 2 years of healthcare administrative, data entry, medical records, care management support, or related experience.
- Experience working with electronic medical records (EMR/EHR) systems.
- Strong attention to detail and data accuracy.
- Proficiency in Microsoft Office applications.
- Ability to manage multiple priorities in a fast-paced environment.
Nice To Haves
- Associate degree in healthcare administration, business, or a related field.
Responsibilities
- Review completed assessments for completeness, consistency, and required documentation.
- Route assessments to nurses for review, corrections, and electronic signature.
- Track assessment completion and ensure timely submission of required documentation.
- Update assessment documentation based on clinician feedback.
- Maintain assessment records in accordance with organizational and regulatory requirements.
- Monitor assessment workflow queues and identify outstanding documentation needs.
- Support efficient movement of assessments through the completion and submission process.
- Collaborate with nurses, navigators, supervisors, and other clinical staff regarding documentation requirements.
- Promptly communicate missing information or documentation deficiencies.
- Assist in resolving data discrepancies and documentation errors.
- Participate in workflow improvement initiatives to enhance efficiency and reduce duplicate documentation.
- Conduct quality reviews of assessment documentation prior to submission.
- Ensure records meet regulatory, contractual, and organizational standards.
- Support audit preparation and documentation retrieval.
- Maintain confidentiality and security of member health information and follow organizational policies and HIPAA requirements.
- Track and report assessment completion status.
- Maintain logs of submitted, pending, and incomplete assessments.
- Assist leadership with documentation and compliance reports.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
