Data Entry Specialist

WeTheHobby•Rochester, NY

2d•$22 - $24•Onsite

About The Position

Top Shelf Enterprises, LLC dba WeTheHobby is seeking a Data Entry Specialist to support accurate, efficient, and scalable management of sports card inventory throughout its lifecycle. The role maintains clean inventory records, strengthens quality control, supports inventory movement and selling operations, and provides tracking and reporting for the Procurement team. It involves working with both data and physical inventory in a fast-paced environment with changing priorities. The specialist supports the Singles Inventory Manager and collaborates with Buyers, Repack, Customer Service, and other teams. The role is responsible for helping ensure inventory is accurate, usable, and positioned for appropriate business outcomes. This is a full-time, 40-hour-per-week position based in Rochester, NY, scheduled Tuesday through Saturday from 8:30 a.m. to 5:00 p.m. Occasional evening or extended weekend availability may be required based on inventory and sales schedules. The salary range is $22.00–$24.00, based on experience.

Requirements

Strong organizational skills and attention to detail.
Ability to manage recurring workflows, deadlines, and follow-up items consistently.
Strong problem-solving skills and ability to identify, investigate, and resolve inventory issues.
Comfort working with spreadsheets, inventory systems, dashboards, structured data, and physical inventory.
Clear written and verbal communication skills and ability to collaborate effectively across teams.
Ability to work independently, remain dependable, and take ownership of assigned workflows.
Comfort operating in a fast-paced environment with high-value inventory and time-sensitive requests.
Ability to follow established procedures while identifying opportunities to improve accuracy and efficiency.

Nice To Haves

Prior experience in inventory operations, quality control, e-commerce, fulfillment, warehouse operations, data administration, or a related role.
Knowledge of sports cards, collectibles, grading, card conditions, market comps, and hobby terminology.
Experience with inventory management systems, Microsoft Excel, reporting tools, or operational dashboards.
Experience supporting shipping, marketplace, consignment, or other inventory disposition workflows.
Experience documenting processes, maintaining trackers, or supporting continuous improvement initiatives.

Responsibilities

Maintain accurate and timely inventory records, including card input, required fields, classifications, status assignment, and supporting documentation.
Build and execute recurring inventory quality-control checks; identify common errors and their sources, correct issues, and track errors to improve accuracy.
Support inventory cleanup and reconciliation by comparing physical inventory with system records, reviewing newly added inventory and incomplete fields, resolving discrepancies, and keeping statuses current and meaningful.
Prepare weekly inventory review materials and maintain tracking by comp range, category, status, aging, assigned sales channel, and other agreed inventory views.
Monitor designated inventory categories and follow through on required actions.
Own end-to-end tracking and operational coordination for giveaway cards, ensuring cards are assigned, documented, and reconciled.
Coordinate with Repack, Buyers, Customer Service, and other internal teams to address missing information, input errors, inventory questions, and urgent priorities.
Maintain recurring operational trackers for inventory received, inventory processed, quality issues, cards shipped, aging inventory, and open follow-up items.
Support process improvement initiatives, system enhancements, special inventory projects, and implementation of new workflows.
Document procedures and contribute to training materials that improve consistency, coverage, and scalability.
Contribute to a positive team culture through professionalism, reliability, ownership, and strong communication.