Temporary Data Entry Clerk
About The Position
The Temporary, Part-Time Data Entry Clerk supports United Way of New York City’s Resource Development team by entering charitable contributions and donor information into Blackbaud Raiser’s Edge NXT (RE NXT) accurately, consistently, and on time. The role helps maintain reliable donor and gift records for acknowledgment, stewardship, financial reconciliation, reporting, and fundraising activities. The position follows established gift-processing procedures, coding standards, and internal controls, and works with Resource Development Operations and other designated staff to identify and resolve gift-entry discrepancies. This is a detail-oriented, execution-focused role requiring accuracy, confidentiality, organization, and familiarity with nonprofit fundraising databases. It is temporary and part-time, anticipated to continue through the end of FY27 based on organizational need and funding. Work hours and schedule will be established according to Resource Development operational needs. UWNYC currently follows a hybrid/in-person work schedule.
Requirements
- High school diploma or equivalent required.
- Demonstrated experience entering and maintaining donor and gift records in a fundraising CRM.
- Strong attention to detail and ability to enter high volumes of data accurately.
- Strong organizational and time-management skills, including ability to manage repetitive, deadline-driven work consistently.
- Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
- Ability to identify data discrepancies and escalate questions rather than make assumptions.
- Ability to handle confidential donor and financial information with discretion.
- Strong written and verbal communication skills.
- Ability to work independently while following established procedures and seeking clarification when appropriate.
Nice To Haves
- Associate’s or bachelor’s degree preferred.
- Two to three years of experience in nonprofit data entry, gift processing, development operations, advancement services, fundraising operations, or a related area preferred.
- Hands-on experience with Blackbaud Raiser’s Edge or Raiser’s Edge NXT strongly preferred.
- Familiarity with nonprofit gift types, including outright gifts, pledges, pledge payments, recurring gifts, matching gifts, soft credits, and workplace giving preferred.
Responsibilities
- Enter charitable contributions into Blackbaud Raiser’s Edge NXT, including gifts received by check, credit card, ACH/wire, stock, workplace giving, third-party giving platforms, and other approved channels.
- Apply established campaign, fund, appeal, gift type, constituent, and other coding conventions during gift entry.
- Enter and maintain pledges, pledge payments, recurring gifts, soft credits, matching gifts, and other gift records according to established procedures.
- Create and update constituent records while following data-entry and data-governance standards.
- Review supporting gift documentation to confirm required information is complete before entry.
- Process gift batches and maintain documentation and backup records according to established procedures.
- Identify potential duplicate constituent records, incomplete information, coding inconsistencies, and other data-quality issues, and escalate them to appropriate Resource Development Operations staff.
- Support donor acknowledgment processes by ensuring gift and constituent information is accurately entered and available for acknowledgment.
- Assist with historical gift-entry cleanup, data validation, and database maintenance projects.
- Follow gift-processing procedures, data standards, internal controls, and documentation requirements.
- Conduct routine quality checks of entered gifts for accuracy and completeness.
- Maintain organized electronic documentation supporting gift entry and processing.
- Assist Resource Development Operations in identifying and researching gift-record discrepancies.
- Support Finance and Resource Development reconciliation activities by providing gift-entry documentation or researching records as requested; reconciliation and financial reporting remain the responsibility of designated UWNYC staff.
- Maintain strict confidentiality of donor, financial, and organizational information.
- Meet established expectations for gift-entry timeliness, accuracy, and volume.
- Participate in training and process-improvement activities related to RE NXT and gift processing.
- Assume other related responsibilities as assigned to meet business and operational needs.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
