Administration - Data Entry Assistant

The Erb Group•Baden, ON

4d•CA$20 - CA$21•Onsite

About The Position

The Erb Group is one of North America’s largest privately-owned refrigerated transportation providers, specializing in the timely, protected distribution of temperature-controlled perishable goods across Canada and the U.S. This is a temporary role until January 2027, with a night shift from Monday to Friday, 5:00 PM to 1:30 AM. The Data Entry Assistant will be responsible for inputting and auditing bills, processing and scanning paperwork, and manifesting loads.

Requirements

Proficiency in keyboarding with strong attention to detail.
Familiarity with transportation terminology and shipping documentation.
Experience with document-scanning equipment.
Strong ability to collaborate in a team environment.

Responsibilities

Gain a thorough understanding of Erb’s computer system for data entry, scanning, and manifesting functions, and be knowledgeable of each job requirement with the ability to fill in as needed.
Accurately enter customer bill of lading information, ensuring correctness in terms, weight, interline functions, and COD procedures.
Apply pro bill stickers to bills before keying in the information.
Print manifests for Regional, Truckload, and LTL shipments.
Identify COD customers and rate their bills according to Erb’s rate schedule.
Photocopy bills as necessary and coordinate with the dock on load priorities for data entry.
Forward invoices with insufficient billing information to the Credit department at the head office.
Coordinate with Dispatch to send movements to other terminals.
Follow up on EDI procedures, providing stickers, reports, and bills for updates to the dock, and update pro number information.
Rate COD freight bills.
Stay informed on new customer information and billings.
Collaborate with the Operations Manager and operational staff to ensure clarity and accuracy in paper flow.
Assist in the continuous training of new staff.
Perform any other duties as required.