Data and Systems Coordinator

South Puget Intertribal Planning Agency•Shelton, WA

2d•$75,320 - $80,296•Onsite

About The Position

The Data and Systems Coordinator supports the Native Women’s Wellness Program (NWWP) and Comprehensive Cancer Control Program (CCCP) through data coordination, systems evaluation, and program support. The role designs, coordinates, and implements a formative evaluation of the agency’s cancer prevention programs; leads data entry and tracking of breast and cervical cancer screening and diagnostic services; and supports medical coding and billing for NWWP. The coordinator works with Tribal patient navigators, clinic staff, providers, and partner organizations to maintain accurate, timely, and compliant records, payments, reporting, and data systems that support program operations, evaluation, and continuous quality improvement. The position also provides assistance with patient follow-up, provider invoices and claims, insurance and treatment resource connections, confidential file management, and outreach and education events. As an employee of the South Puget Intertribal Planning Agency (SPIPA), the coordinator is expected to collaborate across agency programs in support of the Agency’s vision, mission, and core values. The role involves access to confidential personal information and requires signing and adhering to a Confidentiality Agreement.

Requirements

Master’s degree in Public Health, Health Sciences, Healthcare Administration, or a closely related field, with at least one year of professional experience evaluating and managing health, human, or social service programs, including data collection, analysis, outcome measurement, and data-driven reporting; alternatively, a bachelor’s degree in Public Health, Health Sciences, Healthcare Administration, Health Information Management, or a closely related field, with at least three years of such professional experience.
At least three years of experience using data collection, database management, or reporting software, with demonstrated proficiency in data accuracy and quality assurance.
Recent practical experience in statistical data collection, analysis, and reporting to meet grant funding requirements.
Ability to work effectively with Native American communities and individuals with cultural awareness, sensitivity, and respect.
Strong written, verbal, organizational, and interpersonal communication skills.
Ability to analyze information, identify trends, and prepare accurate, meaningful reports for program evaluation and grant reporting.
Proficiency in Microsoft Office applications and data management systems.
Ability and willingness to travel throughout SPIPA consortium tribal service areas and attend meetings, trainings, conferences, and other relevant events as needed.
Successful completion of a background investigation, including review of relevant criminal history, and a pre-employment drug screening.
Valid driver’s license and insurable driving record.
Ability to bend at the waist; sit for extended periods; use hands and fingers to operate a computer keyboard; hear and speak to exchange information; see to read reports and data; lift medium objects generally weighing less than 20 pounds; and safely operate a motor vehicle.

Nice To Haves

Coursework in medical terminology is strongly preferred.
Experience with medical records management, healthcare documentation, medical billing, or related healthcare administrative functions.
Knowledge of rural healthcare systems, behavioral health programs, social service delivery models, and community-based services.
Experience working with diverse populations is valued.
Equivalent combinations of education, specialized training, and directly related experience may be considered where allowable under grant guidelines.

Responsibilities

Design and implement assessment tools and survey instruments to develop qualitative and quantitative data.
Capture accurate data, conduct basic statistical analyses, and use results to support continuous quality improvement.
Examine the potential scope of NWWP and CCCP, identify relevant areas for meaningful outcomes, and identify outcome measures that need development.
Plan, implement, and maintain monitoring and evaluation systems, including databases and data collection instruments.
Establish performance-measure baselines with stakeholders by identifying key questions, indicators, and potential data sources.
Develop annual evaluation reports incorporating quantitative and qualitative data narratives and visuals.
Ensure timely, accurate, and complete reporting of patient data to program tracking systems; review aggregate data at least monthly or as requested to monitor and report progress toward program objectives.
Provide routine and scheduled assistance to patient navigators and contracted providers to support timely follow-up for women.
Respond to outside-provider inquiries, invoices, and claims and process payments according to the fee schedule.
Coordinate with patient navigators to monitor uninsured patients and connect income-eligible women with state insurance and treatment resources.
Develop strategies to encourage clinic staff to complete screening tracking forms accurately and completely.
Set up and maintain confidential patient files and work with program administration to explore electronic file-storage options.
Attend and provide support at NWWP and CCCP outreach and education events with tribes and contracted partners, as directed.
Work cooperatively and patiently with Tribal navigators and others to obtain timely and accurate information.
Perform other duties as assigned within NWWP and CCCP.
Collaborate and work closely with SPIPA programs in support of the Agency’s vision, mission, and core values.
Travel to consortium tribal service areas and attend relevant meetings, trainings, conferences, and events as needed.
Sign and adhere to a Confidentiality Agreement and applicable standards.