Data and Contracts Associate

Center for•Los Angeles, CA

21h•Hybrid

About The Position

The Center for Employment Opportunities (CEO) is seeking a highly organized and detail-focused Data and Contracts Associate. This role is crucial for managing the organization's contracts, ensuring accurate reporting, coordinating audit processes, and overseeing enrollment and eligibility. The Associate will work closely with program leadership and the business development team to manage various city, county, state, and philanthropic contracts. This position requires strong organizational, analytical, and data management skills, with a focus on accuracy, timeliness, and compliance. The role is integral to CEO's mission of providing employment services to individuals recently released from incarceration.

Requirements

Highly organized and detail-focused.
Laser focus on accuracy and timeliness.
Excellent time management and organizational skills necessary to manage multiple projects with moving deadlines.
Ability to build rapport with internal and external stakeholders.
Resilient and persistent, keeping an eye on the end result while working under pressure.
Deep interest in learning about technical details.
Highly proficient in Microsoft Excel, able to utilize functions that support reporting projects.
Verifiable experience in analyzing and reporting on contracts with government agencies or large private vendors.
Comfortable and confident in contract analysis and data reporting.
Demonstrated experience in using data to inform perspective and decision-making.
Able to prioritize tasks and implement timely changes to optimize CEO’s program functions and manage operational, performance, and customer concerns.
2+ years of experience working with data sets and web-based data systems.

Nice To Haves

Enjoy working to understand data and troubleshooting the best ways in which to organize it to ensure easy and efficient inputting into various platforms.
Individuals who have lived experience of incarceration or involvement in the justice system are strongly encouraged to apply.

Responsibilities

Create process flow organization for all contracts.
Coordinate and complete reporting for all of CEO’s contracts.
Partner on audit processes and submissions for all contracts.
Ensure all aspects of enrollment, eligibility, performance tracking and reporting on a contract are planned out in coordination with the site leadership.
Ensure that reports are accurate, submitted on time, and address the needs of our contracting partners.
Organize contract requirements, eligibility documents, and audit submissions.
Serve as the in-house expert on reporting into local and statewide data systems.
Analyze contracts in support of the Regional Program Leadership, Business Development and Compliance teams during the decision making and contract negotiation process.
Review in detail each contract to make sure it suits the needs of the particular site, identifying areas where further decision making is needed.
Identify enrollment, eligibility and reporting needs on each contract and create a structure for managing and executing these in coordination with site leadership.
Create Reports and Dashboards in SF to track performance.
Coordinate all data entry and reporting for CEO’s contracts that require the use of a third party data system.
Track all reporting requirements and ensure compliance with deadlines and deliverables.
Enter data into required systems and generate necessary reports.
Work closely with Site Directors to understand reporting requirements and ensure all are met.
Develop reports and dashboards in Salesforce to streamline reporting processes.
Prepare statistical reports on progress to milestones.
Coordinate meetings, timelines and management of the contracts with Site Directors.
Keep leadership team apprised of any issues or challenges related to fulfilling contract deliverables and performance.
Serve as primary contact for data and reporting staff at contracting agencies.
Develop processes, in coordination with local staff, to make data entry more efficient and timely.
Develop data collection practices appropriate for each office.
Notify directors of any changes to reporting and providing regular status updates.
Reach out to grantor staff to resolve problems related to claim submission.
Assist with other duties in support of CEO’s mission as needed.
Track and coordinate with Site Directors and Finance to ensure proper and timely invoicing.