Data and Contracts Associate

Center for Employment Opportunities•Los Angeles, CA

11h•$66,800 - $69,000•Hybrid

About The Position

The Data and Contracts Associate will create process flow organization for all contracts; coordinate and complete reporting for all of CEO’s contracts; and partner on audit processes and submissions for all contracts. The Data and Contracts Associate will ensure all aspects of enrollment, eligibility, performance tracking and reporting on a contract are planned out in coordination with the site leadership. They will ensure that reports are accurate, submitted on time, and address the needs of our contracting partners. The Data and Contracts Associate will play a vitally important role in helping to kick off contracts and meet contract deliverables and better fulfill our mission of providing comprehensive employment services to individuals who have recently returned home from incarceration. The Data and Contracts Associate is integral to CEO in that they organize contract requirements, eligibility documents, audit submissions and serve as the in-house expert on reporting into local and statewide data systems. This role will work closely with the program leadership team composed of the Deputy Executive Director, Program Director, Regional Directors and Site Directors as well as the Business Development team. The offices in the region have a range of contracts and grants, including but not limited to city, county, and state government contracts as well as philanthropic grants. This role requires a high level of organization, planning and attention to detail to manage the analysis, reporting, invoicing, compliance, audit and data entry related to the contracts. As part of our mission, we strongly encourage individuals who have lived experience of incarceration or involvement in the justice system to apply for this role.

Requirements

Enjoy working to understand data and troubleshooting the best ways in which to organize it to ensure easy and efficient inputting into various platforms
Laser focus on accuracy and timeliness combined with excellent time management and organizational skills necessary to manage multiple projects with moving deadlines
Ability to build rapport with internal and external stakeholders which support you in asking others for the information you need to push your work forward
Resilient and don’t give up, keeping your eye on the end result while working under pressure
Deep interest in learning about the technical details
Highly proficient in Microsoft Excel, able to utilize functions that support reporting projects
Verifiable experience in analyzing and reporting on contracts with government agencies or large private vendors
Comfortable and confident in contract analysis and data reporting and have demonstrated experience in using data to inform your perspective and decision-making
Able to prioritize tasks and implement timely changes to optimize CEO’s program functions and manage operational, performance, and customer concerns
2+ years of experience working with data sets and web-based data systems

Responsibilities

Analyze contracts in support of the Regional Program Leadership, Business Development and Compliance teams during the decision making and contract negotiation process
Review in detail each contract to make sure it suits the needs of the particular site, identifying areas where further decision making is needed
Identify enrollment, eligibility and reporting needs on each contract and create a structure for managing and executing these in coordination with site leadership
Create Reports and Dashboards in SF to track performance
Coordinate all data entry and reporting for CEO’s contracts that require the use of a third party data system
Track all reporting requirements and ensure compliance with deadlines and deliverables
Enter data into required systems and generate necessary reports
Work closely with Site Directors to understand reporting requirements and ensure all are met
Develop reports and dashboards in Salesforce to streamline reporting processes
Prepare statistical reports on progress to milestones
Coordinate meetings, timelines and management of the contracts with Site Directors
Keep leadership team apprised of any issues or challenges related to fulfilling contract deliverables and performance
Serve as primary contact for data and reporting staff at contracting agencies
Develop processes, in coordination with local staff, to make data entry more efficient and timely
Develop data collection practices appropriate for each office
Notify directors of any changes to reporting and providing regular status updates
Reach out to grantor staff to resolve problems related to claim submission
Assist with other duties in support of CEO’s mission as needed
Track and coordinate with Site Directors and Finance to ensure proper and timely invoicing