Data Analyst (Facilities Operations & Planning)

University of Miami•Coral Gables, FL

4d•Onsite

About The Position

The Data Analyst 2 performs a variety of data analyses using various techniques. The Data Analyst 2 assists in developing or implementing systems to capture business operation information. The Data Analyst 2 analyzes data to ensure the accuracy of reported information and generated reports and identifies opportunities to enhance data collection and analysis. The incumbent works collaboratively with other internal areas and may guide less experienced data analysts. This role specifically focuses on Facilities Operations & Planning, involving the analysis of departmental data such as space utilization, maintenance operations, capital renewals, utility consumption, financials, energy efficiency, and project resource allocation. The position will integrate and manage data from key systems and develop data-driven models for forecasting and strategic planning.

Requirements

Bachelor’s degree in relevant field required
Minimum 3 years of relevant experience required
Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
Bachelor’s degree in Data Analytics, Data Science, Statistics, Computer Science, Engineering, Facilities Management, or a related field is required.
Minimum 2–3 years of professional experience in data analysis, preferably within facilities operations, capital planning, utilities, or space management.
Experience with large-scale datasets, enterprise systems (e.g., CMMS, PROJECTO, ENGIE, GIS), and dashboard development required.
SQL, Python, R for data extraction and statistical analysis
Excel (Advanced) for modeling, scenario planning, and report automation
Smartsheet for project tracking, data collaboration, and reporting workflows
Familiarity with ETL workflows and data integration from enterprise systems

Nice To Haves

Master’s degree preferred.
Data analytics or business intelligence (e.g., Microsoft Power BI Data Analyst Associate)
SQL or database management (e.g., Oracle Certified Professional, Microsoft SQL certification)
Facilities-related certifications (e.g., APPA Credentialing, Certified Facility Manager - CFM, or GIS certifications)
Power BI, GIS, PPT, or other data visualization tools

Responsibilities

Performs data analysis using various techniques, e.g. statistical analysis, explanatory and predictive modeling, and data mining.
Determines best practices and recommends actionable insights for the current business operations.
Performs ad-hoc analyses and reporting, to aid management in the decision-making process. May build dashboards or reporting systems for end users about the assigned project(s).
Provides business data interpretation, such as identifying trends or patterns of data sets.
Assists in the dissemination and reporting of data, which may include presentations, workshops, and related activities.
Analyzes data to ensure accuracy and reports any issues to management. Identifies opportunities to enhance data collection and analysis.
Assists in developing or implementing systems to capture business operation information.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Cleans, analyzes, and interprets departmental data—including but not limited to space utilization, maintenance operations, capital renewals, utility consumption, financials, energy efficiency, and project resource allocation.
Integrates and manages data from key systems such as CMMS, capital planning tools, space management platforms, GIS system, and energy tracking software.
Develops, maintains, and enhances dashboards and reports to support operational metrics, executive briefings, and benchmarking against industry standards (e.g., APPA).
Builds data-driven models to forecast facility lifecycle costs, identify energy-saving opportunities, and support strategic space planning.
Ensures high standards of data quality, documentation, and communication, especially when presenting complex data to non-technical stakeholders.

Benefits

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.
We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully.
United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
The mission of the University of Miami is to transform lives through education, research, innovation, and service.
A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.
The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs.
The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.
Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.
Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.
The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.
With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.