Manager, Facilities & Operations Planning

SAC Health • San Bernardino, CA

2d • Onsite

About The Position

The Manager, Facilities & Operations Planning is responsible for the building management of multiple assigned SAC Health locations throughout San Bernardino and Riverside County. This role involves tracking and reporting onsite progress, resolving issues impacting site performance, and collaborating with the Director of Operations to manage building expenses and assist in forecasting for the operating budget. The position provides strategic leadership and overall direction in facilities maintenance, designing, developing, implementing, and monitoring compliance with approved company-wide policies. It also administers procurement and fiscal management activities associated with building and grounds maintenance, manages business activities through collaborative partnerships, and coordinates the response to after-hours operations, facilities, and maintenance issues.

Requirements

• High School diploma or equivalent required.
• Valid California driver's license, and auto insurance.
• Minimum of five (5) years in facilities or building operations management experience required.
• Knowledge of computers, systems, and software, including word processing, spreadsheet, database, clinic information systems, electronic medical records, billing systems, and other application packages.
• Strong Excel skills and experience required.
• Must have strong interpersonal skills, collaborative, and experience working with culturally diverse populations.
• Ability to exercise sound judgment, tact, and maintain confidentiality.
• Ability to work simultaneously on multiple projects in a complex, high profile, highly demanding and fast paced environment
• Excellent verbal, analytical, organizational, writing, and presentation skills.
• Must have strong analytical problem-solving skills, strong organizational, planning, and delegating skills required.
• Must be legally authorized to work in the United States on a full-time basis.
• Must not now or in the future require sponsorship for employment visas.

Nice To Haves

• Bachelor's degree in business administration, Healthcare Administration, or Public Health preferred.
• Experience in a healthcare setting preferred.

Responsibilities

• Procure and maintain all 3rd party vendor relationships, including janitorial, landscape services, maintenance, waste management, etc.
• Oversee space planning of administrative and clinical offices, including working with leadership teams to understand growth needs.
• Work closely with the on-site departments in the management of all in-house and third-party events, including the scheduling, set-up and building support requirements for these events.
• Assist DOO with managing special projects for facilities and building operations inclusive of implementation of new technologies.
• Assist with audits, reporting, and process improvement for Quality Assurance measures, HRSA, FQHC, and PCMH reporting.
• Generate RFPs to bid out 3rd party vendor services.
• Assist in ensuring compliance with local, state, and federal regulations; and maintain up-to-date building documentation and certifications and permits.
• Manages contracts for building repairs and services, negotiates contracts for same, and ensures best pricing for replacement parts and supplies.
• Review building and maintenance work orders and assign tasks as appropriate.
• Develop and perform complete facility inspections, develop actions, and complete all follow up required.
• Manage, coordinate, and oversee all activities to ensure effective installation, repair, and maintenance of equipment and services in compliance with established codes, standards, and procedures.
• Maintain building records inspections, as-built drawings, and preventative reports.
• Manage vendor COIs to keep insurance up to date.
• Work hand and hand with Manager, Facility Maintenance in the coordination and development of long term and high visibility projects.
• Assist with managing annual building operations and facilities budget.
• Assist in organization disaster recovery and business continuity planning as it relates to SAC Health's operations.
• Must be available during off-hours to respond to building emergencies.
• In partnership with the Director, Environment of Care & Safety, monitor the safety and accessibility of the facilities. Responsible for reporting any building code (e.g., ADA, Fire Life Safety, OSHA) compliance issues, accessibility improvement projects, and or other code-related issues.
• Participate in various meetings; Manager/Supervisor meetings, committee's task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other pertinent information as appropriate.
• Develop a cooperative and respectful relation with Clinic Manager to ensure patient safety, patient satisfaction, and a cohesive work environment which aligns with SACH's Mission.
• Travel to other SACH clinics and offices as necessary; must have a reliable vehicle, valid driver's license, and auto insurance.
• Other duties as assigned by department leadership.

Benefits

• Industry Leading PTO Accrual (accrued per pay period)
• Sick Leave
• Paid Holidays
• Paid Jury Duty, Bereavement
• SAC Health Covers approximately 85% of Team Member health premium costs (may vary w/benefit plan selection)
• Retirement - up to 8% employer contribution
• Continuing Education and Learning Benefits
• Annual Mission Trip

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED