Director, Facilities, Operations & Planning

Southwestern College•Chula Vista, CA

2d•Onsite

About The Position

Southwestern Community College District (SWCCD) is committed to meeting the educational goals of its students in an inclusive environment that promotes intellectual growth and develops human potential. We are the leader in equitable education that transforms the lives of students and communities. SWCCD employees are collegial and collaborative. They demonstrate the highest degree of professionalism, integrity and respect when interacting with students, colleagues, leadership and members of the Jaguar community. Our employees actively honor and respect diversity to foster a safe and welcoming community where all are inspired to participate and realize a sense of belonging. Incumbents exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment. SUMMARY DESCRIPTION Under general direction, plans, organizes, and manages all functions and activities of the Facilities, Operations & Planning Department, including planning, design, construction, renovation, plant operations, custodial operations, and maintenance and repair of buildings, facilities, grounds, fleet, and equipment; coordinates assigned activities with other District departments, staff, and outside agencies; provides highly responsible and complex professional assistance to the Vice President, Business and Financial Affairs in areas of expertise; supervises and evaluates the performance of assigned staff; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Vice President, Business and Financial Affairs. Exercises general direction and supervision over management, supervisory, professional, technical, and administrative support staff, directly and through subordinate levels of management and supervision. DISTINGUISHING CHARACTERISTICS This is a Department Director classification that oversees, directs, and participates in all activities of the Facilities, Operations and Planning Department, including short- and long-term planning, development, and administration of departmental policies, procedures, and services. This class provides assistance to the Vice President, Business and Financial Affairs in a variety of administrative, coordinative, analytical, and liaison capacities.

Requirements

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in architecture, engineering, or a related field
Five (5) years of increasingly responsible experience in construction management, facilities planning and management, or a related field, preferably in the public sector.
Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.
Knowledge of administrative principles and practices, including goal setting, program development, implementation, and evaluation.
Knowledge of technical aspects of facilities planning, construction, and maintenance, including HVAC, electrical distribution, plumbing, fire/life safety, carpentry, hardware, underground water, wastewater, and electrical distribution infrastructure.
Knowledge of principles and practices of long-term facilities planning and maintenance.
Knowledge of principles, practices, methods, and procedures related to construction and project management.
Knowledge of architectural and engineering plans and specifications.
Knowledge of applicable federal, state, local, and District laws, regulations, ordinances, policies, and procedures relevant to assigned programs, projects, and operations.
Knowledge of methods and techniques for the development of presentations, business correspondence, research and reporting, and information distribution.
Knowledge of techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
Knowledge of techniques for providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations, and members of the public, including individuals of diverse academic, socioeconomic, ethnic, religious, and cultural backgrounds, physical ability, and sexual orientation.
Ability to provide administrative and professional leadership and direction for the department and assigned program areas.
Ability to develop and implement goals, objectives, policies, procedures, and work standards for assigned program areas.
Ability to develop and monitor budgets and effectively utilize resources.
Ability to demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, physical ability, and ethnic backgrounds of community college students.
Ability to interpret, apply, explain, and ensure compliance with applicable federal, state, local, and District laws, regulations, ordinances, policies, and procedures.
Ability to plan, organize, control and direct District-wide operations and activities involved in the planning, design, inspection, cleaning, construction, renovation, maintenance, and repair of buildings, facilities, grounds, and equipment.
Ability to plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel.
Ability to select, train, motivate, and evaluate the work of staff; train staff in work methods and procedures.
Ability to research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Ability to conduct effective negotiations and effectively represent the District and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
Ability to prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Nice To Haves

Preferably in the public sector.

Responsibilities

Assumes full management responsibility for all Facilities, Operations & Planning Department programs, services, and activities, including the planning, design, construction, renovation, plant operations, custodial operations, and maintenance and repair of buildings, facilities, grounds, fleet, and equipment; establishes and maintains departmental and project timelines and priorities; ensures related activities comply with established standards, requirements, laws, codes, rules, regulations, ordinances, policies and procedures.
Collaborates and communicates with other District departments and staff to develop and implement effective facilities planning and management programs; directs the preparation of long-range facility plans and specifications; prepares applications for state and federal construction funds; prepares and submits various reports regarding District building projects and the District’s Five-Year Construction Plan and Scheduled Maintenance Program.
Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within District policy, appropriate budget, service, and staffing levels.
Manages and participates in the development and administration of the department’s annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
Selects, trains, motivates, and directs department staff; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; coaches staff toward improved performance; implements discipline and termination procedures; responds to staff questions and concerns.
Contributes to the overall quality of the department’s service by developing, reviewing, and implementing policies and procedures to meet legal requirements and District needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
Conducts a variety of analytical and operational studies regarding departmental and programmatic activities; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
Attends and participates in professional group meetings and various District committees and advisory groups; stays abreast of new trends and innovations in the field of facilities planning and management and other programs and services as they relate to the area of assignment.