Data Administrative Assistant

Felton Institute•Antioch, CA

15h•Onsite

About The Position

Felton Institute responds to the needs of our community by providing innovative, evidence-informed social services that transform lives. Our organization offers 50+ programs that address mental health, the unhoused, early care and education, those impacted by the justice system, transitional age youth, as well as aging adults. Our programs combine the latest scientific research with cultural sensitivity and a deep commitment to supporting and reflecting the communities we serve. Felton offers a dynamic, challenging, and supportive work environment where we encourage the use of professional development, that staff can utilize throughout their career.

Requirements

Minimum three (3) years’ experience in an assistant/supportive role
Knowledge of Computer applications related to work. Microsoft Word, Excel, and PowerPoint.
Working knowledge of a variety of computer software (ie Microsoft word, excel and access, power point, Adobe)
Strong organizational, interpersonal and communication skills
Time management skills
Ability to prioritize projects and follow through
Ability to work independently with direction and support
Standard office practices and procedures, including records management.
Communicating effectively in oral and written forms.
Techniques for dealing with a variety of individuals from various socio-economic ethnic and cultural backgrounds, in person and over the telephone.

Responsibilities

Coordinate pre-reviews for uploaded material
Perform data reconciliation
Enter data into CIRCE and other electronic record keeping programs
Monitor contract requirements
Manage compliance binders
Maintain data, generate and format reports and other documents using full range of computer software skills including spreadsheets, word processing, database management and HER
Assume responsibility for special projects related to the Agency, Division and Program functions
Review and approve supply requisitions, controlling correspondence
Design filing systems
Maintain office operations and procedures
Assist in set up and scheduling training as necessary
Prepare ROEs, payment of invoices, reimbursement, etc.
Assist Program Director in monitoring program objective targets, completion of monthly reports and summaries (productivity reports, compliance requirements, etc.)
Reconcile monthly billings
Attend meetings/training related to administrative and quality assurance matters and disseminate information to staff
Other duties as assigned