CYF Project Coordinator (Closes 11/16)

Allegheny County Department of Human Services•Pittsburgh, PA

19d•$62,000 - $67,000•Onsite

About The Position

This professional support position is within the Office of Children, Youth and Families (CYF), Allegheny County Department of Human Services (DHS). The Project Coordinator supports the planning, coordination, and implementation of projects across CYF under the direction of the Senior Project Director, Child Welfare. The employee is hired by Community Family Advocates, a partner agency, and works onsite at Allegheny County DHS. The role supports day-to-day project operations by tracking timelines, maintaining documentation, coordinating meetings, and facilitating communication across internal teams and external partners. It helps ensure projects remain organized, on schedule, and aligned with DHS and CYF priorities. The position has no supervisory responsibilities and may include additional tasks and duties as required by the employer.

Requirements

Associate’s degree in a related field plus at least two years of experience in administrative, project coordination, or human services support roles; alternatively, four years of experience in those roles.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and prioritize effectively.
Strong written and verbal communication skills.
Ability to coordinate meetings and facilitate follow-up actions.
Basic analytical and problem-solving skills.
Ability to work collaboratively with diverse teams and stakeholders.
Proficiency in Microsoft Office products, including Excel, Word, and PowerPoint.
Ability to maintain accurate records and documentation.
Self-motivated, with the ability to work independently and as part of a team.
Professional demeanor and high ethical standards.
Ability to adapt in a fast-paced, multidisciplinary environment.
Ability to travel locally as needed.

Nice To Haves

Familiarity with Visio or project tracking tools.

Responsibilities

Support the Project Manager in coordinating project activities, timelines, and deliverables.
Track project milestones, deadlines, and action items to support timely completion.
Assist with developing and maintaining project documentation, including reports, spreadsheets, meeting notes, and process maps.
Coordinate meetings, prepare agendas, document minutes, and track follow-up tasks.
Serve as a liaison between internal staff, CYF Administration, and external partners to support communication and information flow.
Assist with monitoring project progress and identifying potential risks or delays.
Support data collection, research, and basic analysis to inform project decisions.
Help prepare progress reports and presentations for leadership.
Maintain organized project files and ensure documentation is current and accessible.
Participate in problem-solving efforts during project implementation.
Support integration efforts across DHS programs and initiatives.
Perform special projects and administrative support tasks as assigned.
Perform additional tasks and duties as required by the employer.