Customer Service Representative - Dispatch HVAC
About The Position
Customer Service Representative (CSR) – HVAC Rocket Cooling – Key Largo / Tavernier, FL Are you the person who keeps everything organized when things get busy? Do you take pride in following through—making sure parts are ordered, jobs are scheduled, and nothing falls through the cracks? Do you go above and beyond to create a great experience for customers? If so, you may be a great fit for Rocket Cooling in the Upper Keys. About Us Rocket Cooling is a fast-growing HVAC company focused on delivering a high-end customer experience through strong communication, organization, and modern technology. In Key Largo and Tavernier, we are building a tight-knit team that supports both technicians and customers at a high level. This is not a corporate environment with layers of red tape. Our team works closely together, communicates openly, and takes pride in doing things the right way. Position Overview We’re looking for a highly organized, customer-focused CSR to support daily operations. This role plays a critical part in keeping jobs moving—handling scheduling, coordinating technicians, ordering parts, and ensuring a smooth experience for every customer. This is a fast-paced position that requires attention to detail, strong communication, and the ability to manage multiple priorities at once.
Requirements
- Experience in HVAC, plumbing, or skilled trades office/dispatch preferred
- Strong organizational and multitasking skills
- Clear and confident communication skills
- Detail-oriented with strong follow-through
- Calm, professional, and solution-focused under pressure
- Team-oriented with a strong work ethic
Nice To Haves
- Experience with ServiceTitan or similar software is a plus
- Experience with parts ordering, vendor coordination, or warranties is a strong plus
Responsibilities
- Answer inbound customer calls with professionalism and a positive attitude
- Schedule and dispatch technicians for service, maintenance, and install calls
- Monitor and adjust the schedule throughout the day for efficiency
- Order parts for service and install jobs and follow up to ensure timely delivery
- Track parts and job status to ensure nothing falls through the cracks
- Communicate with technicians to keep them informed and prepared
- Maintain accurate notes and job updates in ServiceTitan
- Assist with warranty processing and coordination when needed
- Proactively follow up with customers on scheduling, parts, and job completion
- Help create a smooth, high-quality experience from first call to job completion
Benefits
- Competitive hourly pay based on experience
- Performance-based incentives available
- 401(k) with company match
- Health, dental, and vision insurance
- Paid time off and holidays
- Supportive, team-oriented environment
- Opportunities for growth as we expand in the Keys
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
