Customer Service Representative - Retail

Hart Medical Equipment•Gaylord, MI

2d•Onsite

About The Position

Hart Medical Equipment provides a full range of home care products and support services based on individual needs. We strive to conduct our patient care operation with the highest standards. We are a nationally accredited, premier provider of home medical equipment and supplies. This position provides exceptional service as the first point of contact for customers. It involves taking orders, answering questions, handling complaints, and troubleshooting problems.

Requirements

High school diploma or general education degree (GED).
Excellent interpersonal, written and oral communication skills.
Customer service orientation
Attention to detail
Good data entry skills
Proficiency with computers, with strong typing skills
Ability to work in a fast-paced environment.

Nice To Haves

6 months of relevant customer service experience preferred.

Responsibilities

Greet customers and maintain a positive, empathetic and professional attitude during interactions.
Engage in active listening with customers, confirming or clarifying information and diffusing angry customers, as needed.
Assists all internal and external customers in a professional manner.
Examine, interview, and measure patients to determine their appliance needs and to identify factors that could affect appliance fit.
Fit, test, and evaluate devices on patients, and make adjustments for proper fit, function, and comfort.
Instruct patients in the use and care of orthoses/prostheses, diabetic shoes, and mastectomy if applicable.
Maintain patient records.
Confer with physicians to formulate specifications and prescriptions for orthotic and prosthetic devices.
Receives requests from multiple sources (phone, fax, e-Commerce, in-person) and completes necessary process for equipment services.
Coordinates home equipment service request with Dispatch for prompt delivery.
Acquire and retain strong production knowledge in order to provide customers with product and service information.
Keeps the showroom and the shelf inventory clean, rotated and in order.
Verifies medical necessity, insurance coverage and physician orders for all insurance-assigned services and working with referral sources to ensure proper documentation when needed.
Maintain current knowledge on Medicare, Medicaid and third-party payor sources for equipment.
Follows policy and work instructions to ensure the Billing Department has the correct paperwork to complete insurance.
Understanding and striving to meet or exceed department metrics while providing excellent customer service.
Making sales or recommendations for products or services that may complement client needs, as applicable.
Other duties as assigned by management.