Customer Service Lead / Office Coordinator

9016 Power Systems LLC•Des Moines, IA

About The Position

The Customer Service Lead / Office Coordinator serves as the primary point of contact for customers while providing leadership and guidance to the customer service team. This role is responsible for ensuring excellent customer support, coordinating office administrative functions, maintaining efficient workflows, and supporting sales and operations activities. The ideal candidate is highly organized, customer-focused, and capable of balancing daily customer interactions with office coordination responsibilities.

Requirements

High school diploma required
3+ years of customer service, sales support, or office administration experience.
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office, Excel and business software systems.
Strong attention to detail and problem-solving skills.
Ability to work independently and as part of a team.

Nice To Haves

Associate degree preferred.
Demonstrated leadership, mentoring, or lead-worker experience preferred.
Industrial distribution, manufacturing, equipment, service, or related industry experience.
Experience supporting inside sales, customer accounts, and order processing.
Familiarity with ERP systems and inventory/order management processes.

Responsibilities

Serve as the lead customer service representative and subject matter expert.
Provide guidance, training, and support to customer service team members.
Assist with onboarding and training of new employees.
Handle escalated customer inquiries and resolve service-related issues.
Promote a positive customer experience through timely and professional communication.
Monitor customer service processes and recommend improvements.
Process customer orders, inquiries, and requests accurately and efficiently.
Prepare and follow up on quotations and order status updates.
Coordinate communication between customers, sales, purchasing, and operations teams.
Maintain customer records and ensure data accuracy.
Assist customers with product availability, delivery schedules, and general account support.
Coordinate day-to-day office operations and administrative activities.
Manage office supplies, vendor relationships, and general office needs.
Maintain company records, filing systems, and administrative documentation.
Assist management with reports, correspondence, and special projects.
Help coordinate employee meetings, office events, and internal communications.
Support continuous improvement initiatives within customer service and office operations.
Assist with developing and documenting office procedures and best practices.
Help prioritize workflow and balance team workloads during peak periods.
Collaborate with management to improve efficiency and customer satisfaction.