Customer Service/Dispatcher

My Career Site•Prineville, OR

6d•$21 - $23•Onsite

About The Position

Basalite Building Products, LLC is seeking a Customer Service Representative/Dispatch to join their team. This role is responsible for coordinating and dispatching delivery trucks to customer jobsites, ensuring load accuracy and timely communication. The position processes customer orders, invoices, credits, and handles accounts receivable inquiries. Additional duties include dispatching customer pickups, supporting marketing initiatives, providing sales assistance to walk-in customers, and upholding the company's core values. This is a full-time position with opportunities for advancement and career development.

Requirements

High school education or equivalent required, some college level courses are a plus.
Two years’ customer service experience preferred, experience in the concrete block and/or sack industry area plus.
SAP experience preferred.
Truck Dispatching experience preferred.
Strong aptitude for organizing personal tasks and repetitive duties in a dynamic environment.
Requires good reading, writing and mathematical skills.
Ability to communicate effectively with peers, customers and superiors.
Must have strong communication, teamwork, decision-making and interpersonal skills.
Demonstrated commitment to consistently delivering the highest quality customer service.
Working knowledge of office environment with experience using multi-line phone system, personal computer, printer, calculator, copier, and facsimile machine.
Some other equipment may be required to perform duties.
Sales experience preferred but not required.
Driver’s license required to travel between OR plants.
Bilingual in Spanish preferred but not required.
Predictable and Regular attendance is required.
Must be able to work overtime as needed.

Nice To Haves

Some college level courses are a plus.
Experience in the concrete block and/or sack industry area plus.
SAP experience preferred.
Truck Dispatching experience preferred.
Sales experience preferred but not required.
Bilingual in Spanish preferred but not required.

Responsibilities

Dispatches delivery trucks to customers’ job sites in a timely manner.
Works as a team with delivery drivers to ensure accurate and on-time deliveries.
Communication of delivery day and time with customers. Proactively calls customers to set up delivery dates and communicates it back to the team.
Maintains daily delivery log.
Answers phones in a courteous and friendly manner and refers calls to appropriate parties.
Process sales orders and change orders received from customers and sales representatives, set-up sales order, terms, payer, and pre-lien data in SAP for initial order.
Enter sales orders and change orders into SAP and distribute copies to appropriate departments.
Issues invoices, returns for credit, credit and debit memos following the guidelines outlined in Basalite policy documents.
Helps with end of day reconciliation of sales.
Changes delivery notes to reflect loading changes and inventory shortages.
Process notification request for new material set-up in SAP to Yard Supervisor.
Assist in managing location pricing structure with sales teams in SAP, prepare and enter yearly pricing increases.
Process credits for customers as required by accounts receivable.
Process and mail daily invoices and credits.
Develops a working knowledge of all products and established procedures.
Provide marketing support for samples, catalogs and information requests.
Responsible for assisting in maintenance of inventory of marketing materials.
Works with Sales Teams to coordinate customer requests and to help provide superior customer service.
Become knowledgeable on all products and recommended installation requirements.
Abides by all safety rules set forth by the company and governmental regulatory agencies; and ensures that hazardous conditions are reported and corrected.
Predictable and Regular attendance is required.
Must be able to work overtime as needed.