Customer Order Management Coordinator

Millenniumsoft • San Diego, CA

2d • Onsite

About The Position

This role is responsible for interacting directly with our customers and various internal functional groups to ensure the timely delivery of custom reagents and services. Primary responsibilities include supporting the custom reagent program as the liaison between the customer and the business, with focus on sales quotes and order management. This role gathers customer requirements and specifications for make-to-order product configurations and pricing, to be used in creating quotes and sales orders and will act as the liaison between the customer and program/technical experts as needed. This role serves as the primary point of contact for customers throughout the ordering process. This role maintains technical accuracy and completeness of quote and order management processes, utilizing various software applications and business tools. Direct customer contact via telephone and e-mail are a key part of the job. Attention to detail, order accuracy, compliance with department standards, and excellent time management skills are required. Must be able to work independently with minimal supervision and be capable of suggesting process improvements to ensure internal efficiencies are realized and maintain a high level of customer satisfaction. Additional projects may be assigned which are relatively complex in nature where sound judgment and product specific knowledge is required.

Requirements

• Demonstrated proficiency in MS Word, MS Excel, and email systems is required
• Customer Advocate with ability to foster and maintain relationships
• Excellent verbal and written skills
• Able to troubleshoot problems and resolve customer complaints
• Effective organization, planning and time management skills are required
• Candidates must have high attention to detail, clear communication both written and verbal.
• Looking for exp within similar industry, order management, coordinator and ERP systems exp such as SAP or similar.
• 3 - 5 years of customer service experience within similar industry
• Prior experience in a biotechnology or manufacturing environment is preferred

Nice To Haves

• Experience with SAP or similar ERP system is highly preferred
• Experience with Sales Force or similar CRM system preferred
• Proactive self-starter that drives for results
• BA/BS degree preferred

Responsibilities

• Daily coordination of all customer-facing activities related to custom (make-to-order) reagent quote and order management, including follow-up and resolution.
• Communicates with external customers via phone and email.
• Interacts directly with intercompany/international client offices to support regional customers.
• Interacts with Marketing, Operations, Manufacturing, Technical Application/Product Support, Planning and other functional groups to drive the process from quote to order fulfilment.
• Responds accurately to the customer and internal client personnel inquiries, providing pricing, availability, terms and conditions, and other product and order related information.
• Reviews custom reagent quote requests and prepares sales quotations, ensuring accuracy and configuration compatibility to allow for successful creation of corresponding sales orders.
• Ensures appropriate approvals and documentations are present before completing transactions.
• Performs other related duties and assignments as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED