Curriculum Coordinator

Charles R. Drew University•Los Angeles, CA

4d•Onsite

About The Position

Charles R. Drew University (CDU) is seeking a Curriculum Coordinator to support the operations of students in the Medical Doctorate program. This role involves assisting in the development, organization, and direction of curriculum implementation, reporting on attendance, gathering evaluations, coordinating feedback, and organizing grading meetings. The coordinator will serve as an administrative liaison and project management support, ensuring efficient communication of curricular information and timely management of online course materials. They will also act as a frontline contact between students, faculty, and course directors, coordinate exam preparation, and participate in curricular committees. Responsibilities extend to supporting both Pre-Clerkship and Clerkship courses, including proctoring exams, monitoring adherence to policies, supervising support staff, and managing daily operations such as student assignments, onboarding, performance monitoring, and grade submission. The role also involves counseling students, reporting mistreatment, monitoring senior clerkship rotations, and maintaining tracking systems. Essential duties include maintaining web-based communication, editing course materials, instructing faculty on the LMS, submitting grades, representing the university positively, and demonstrating effective communication skills. The coordinator will also schedule sessions, assemble course materials, maintain knowledge of educational spaces, troubleshoot logistical issues, provide administrative support to Course Directors, coordinate meetings, and keep directors informed of academic performance. They will handle student and faculty concerns, attend events, and contribute to process improvement and personal development, adhering to ethical principles and university values.

Requirements

Bachelor’s degree from a regionally accredited institution.
One year of experience with course/curriculum coordinating.
Teaching assistant (TA) skills
Demonstrates critical thinking skills in identifying and analyzing problems and recommending solutions.
Excellent written/oral communication.
Analytical and computer skills.
Skilled in the Microsoft and Adobe suites.
Advanced skills in spreadsheets, databases, and scheduling tools.
Ability to plan, direct and manage work of considerable difficulty.
Ability to establish and maintain effective working relationships with others.
Ability to express self clearly and concisely, both orally and in writing.
Ability to operate personal computer, other office equipment, and a variety of audio-visual equipment.
Effectively communicate verbally and in writing, with a diverse group of people to perform coordination and scheduling duties.
Ability to coordinate with outside individuals and agencies throughout the year as necessary for events.
Ability to work comfortably with diverse populations (e.g., lay people, staff, faculty, standardized patients, students, and others).
Ability to learn new computer programs, including database and payroll applications.
Ability to assemble and organize presentation of data for analysis by educational leadership.
Ability to respond calmly and creatively to unexpected scheduling and educational challenges.
Ability to organize and prioritize workloads to accomplish tasks in a timely manner.
Ability to work independently and maintain University policy and procedures.
Ability to work closely with the Clerkship Director, The Director of Clerkships, The Assistant Dean of Medical Education, and the Director of Medical Education to produce successful learning events.
Ability to maintain confidentiality of any and all information regarding student test scores, personnel, and/or clinical evaluations.
Strong interpersonal skills to establish and maintain professional relationships.
Strong user and working knowledge of Word and Excel in order to maintain records.
Ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries.
Frequent variety of unrelated tasks.
Constant calculating, interrupted work, a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.
Ability to work effectively with a diverse community.
Proof of the newest COVID-19 booster will be required for CDU students, faculty, and staff entry to the CDU campus.
Requests for disability and religious accommodations from faculty and staff will be evaluated consistent with the law and University policies and procedures.

Nice To Haves

Master's Degree, in Education, Health Services Administration, Psychology, Nursing, or English from an accredited college or university.
Prior administrative experience in an academic setting.
Ability to assign, train, supervise, and evaluate staff.
Clerkship Coordinator will be required to participate in Medical Education Meetings, Faculty Development, and other CDU College of medicine Medical Education Conferences.

Responsibilities

Assist in all aspects of the medical school curriculum for Pre-clerkship Courses.
Provide administrative support for medical school curriculum, including course coordination, project management, general office administration, and preparation/dissemination of course materials and syllabi.
Efficiently prepare and communicate curricular information to course directors, content leaders, faculty, and students.
Schedule learning sessions, including room reservations.
Manage and maintain on-line course materials in the learning management system (LMS).
Serve as frontline contact and liaison between students, faculty, and course co-directors.
Coordinate exam preparation and evaluation process for each course with timely submission to meet curricular deadlines, including proctoring of exams.
Attend and participate in curricular committees and other curricular related meetings.
Perform curricular projects and tasks as assigned by the Pre-clerkship Dean.
Support one or more of the clerkships (Surgery, Internal Medicine, Pediatrics, Obstetrics and Gynecology, Family, Medicine, Ambulatory Internal Medicine, Psychiatry, Neurology, and Emergency Medicine, and Clinical Skills Longitudinal Courses).
Proctor computer-based examinations for students.
Monitor adherence to clerkship rotations policies.
Supervise other clerkship support staff.
Coordinate the Clerkship with assignment of students to clerkship sites, monitor their on-boarding at the affiliated institutions, monitor student performance, assist in the development and revision of the course curriculum, prepare reports, and maintain core lecture schedule.
Develop and administer student quizzes, monitor student work hours, student patient activity logs, mid-terms and final grades and participate in mid-clerkship evaluation feedback sessions.
Develop and administer computer-based examinations in conjunction with Clerkship Director.
Verify and sign off on student grades after approval by Director.
Coordinate with the College of Medicine Standardized Patient Program, Objective Structured Clinical Examination (OSCE) for the Department with Clerkship Director and departmental faculty.
Administer the NBME subject boards for the clerkship.
Provide counseling and resolution to immediate problems or concerns of the students.
Monitor and report violation of learning climate including occurrences that are in the area of student mistreatment and Title IX.
Monitor senior clerkship rotation, advise on course requirements, develop and maintain tracking system, and ensure adherence to departmental and institutional requirements.
Maintain web-based communication for courses: Course learning management system (LMS) updates, proofreading for grammar, spelling, and errors.
Edit, facilitate, manage, and communicate group assignments and general course information.
Instruct and assist faculty in the use of the LMS.
Submit grades into student information system (SIS) and monitor SIS schedule.
Represent the university in a positive manner focusing on core values.
Demonstrate/model effective communication skills when interacting with students, visitors, and co-workers.
Give and accept constructive feedback.
Welcome and assist with orientation of new staff.
Coordinate scheduling of sessions and multiple mandatory course requirements ensuring that all necessary facilities are reserved and operational for course sessions.
Assemble and distribute course materials including syllabi in multiple formats.
Obtain and maintain knowledge base regarding educational space including location, capacity, audiovisual equipment availability, basic operation, and troubleshooting.
Communicate with faculty and guests in advance to arrange for their needs.
Troubleshoot as necessary to resolve time conflicts, room problems, and other logistical issues encountered by students or faculty.
Provide overall administrative support to Course Directors.
Coordinate and attend course-related meetings attended by teaching faculty, staff or students including preparing materials, making all necessary arrangements for room reservations, set up/break down, and refreshments.
Keep the course directors and administrators informed of academic performance issues or concerns on an ongoing basis.
Handle student and faculty academic and administrative concerns and grievances on a regular basis.
Attend and support events hosted or sponsored by the College of Medicine Medical Education Office.
Contribute to the overall organization's process improvement activities.
Take an active role in personal and professional development.
Complete mandatory education requirements within designated time frame.
Use ethical principles to guide decisions and actions.
Recognize the value of each individual within a diverse and multicultural environment.
Treat others with respect and dignity.
Support the university code of conduct and its mission, vision and values.
Perform other duties as assigned.