CTL/Grant Fiscal Coordinator

City of New York • Long Island City, NY

2d

About The Position

The Accountant- II will serve as the CTL/Grant Fiscal Coordinator, working closely with the Fiscal Coordinator in the Bureau of Public Health Clinics (BPHC). BPHC promotes community health by providing New Yorkers with resources to make informed health decisions and by delivering tuberculosis, immunization, and sexual health services regardless of ability to pay or immigration status. Its work also includes monitoring disease trends, educating and training service providers and community groups, conducting research, and developing policies and programs to provide high-quality clinical care.

The CTL/Grant Fiscal Coordinator supports fiscal management across State and Federal grants and City Tax Levy (CTL) funding. The role works with Principal Investigators, program staff, bureau directors, and internal finance partners to prepare and manage grant budgets and related financial activities throughout the grant lifecycle. It also supports compliance with applicable City, State, Federal, and agency regulations, reporting requirements, fiscal policies, and audit standards.

Only permanent employees in the title and individuals reachable on the Accountant civil service list are eligible to apply. The City of New York and NYC Health Department are inclusive equal opportunity employers committed to a diverse workforce and a workplace free from discrimination and harassment. Reasonable accommodation is available for the application and interview process by contacting the stated Office of Equal Employment Opportunity contact.

Requirements

• A baccalaureate degree from an accredited college or university, including or supplemented by 24 semester credits in accounting, with one course each in advanced accounting and auditing; or a valid New York State Certified Public Accountant license.
• For Assignment Level II placement, in addition to the minimum requirements, at least one year of experience as an Accountant - Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience.
• Must be a permanent employee in the title or reachable on the Accountant civil service list to be eligible to apply.

Responsibilities

• Collaborate with Principal Investigators and internal stakeholders to develop, prepare, and manage State and Federal grant budgets throughout the grant lifecycle.
• Prepare line-item budgets, budget justifications, and supporting documents for new grant applications, continuation awards, and budget modifications, in collaboration with Principal Investigators and bureau directors.
• Submit grant budgets and revisions to the Office of Budget Administration, respond to review comments, and coordinate revisions needed for City, State, and Federal funding approval.
• Monitor grant expenditures and analyze spending trends to identify under-spending, over-spending, and budget variances.
• Work with Principal Investigators and program staff to develop spending plans and ensure grant funds are used within grant and City fiscal-year deadlines.
• Prepare and process payroll or OTPS journal entries, budget transfers, and other fiscal adjustments to record expenditures accurately.
• Review expenditure reports, revenue-claiming reports, financial status reports, and other financial reports for accuracy and compliance with grant requirements.
• Perform grant year-end and City fiscal year-end financial activities, including reconciliations, accruals, and expenditure closeouts.
• Prepare and process contract amendments, renewals, procurement documents, and budget modifications.
• Review vendor invoices for accuracy and process payments through PASSPort.
• Collaborate with the Office of Budget Administration, finance, claiming office, ACCO, bureau staff, and program staff to resolve fiscal issues and complete grant activities on time.
• Maintain accurate financial records and prepare fiscal reports to support grant management and decision-making.
• Assist with program fiscal matters, including liquidation reports and year-end financial reports; monitor CTL funding sources, personnel headcount vacancies, and accruals.
• Verify that researched information used to prepare program reports is complete and correct before budget preparation.
• Ensure financial reports are complete, accurate, adequately justified, and submitted on schedule.
• Review information submitted by the revenuer for the year-end financial status report for accuracy and correctness, and submit it on time for further review.
• Assist in reviewing and monitoring budget requests from program components; prepare budget modifications as needed and reconcile problems.
• Ensure modifications are justified, accurate, and compliant with regulations.
• Conduct thorough reviews, identifying and addressing significant amounts or expenditure problems.
• Work with program staff to understand procurement needs related to grant and CTL spending.

Benefits

• Premium-free health insurance plan, described as saving employees over $10,000 annually based on a 2024 assessment.
• Additional health, fitness, and financial benefits may be available based on the position’s associated union or benefit fund.
• Public-sector defined benefit pension plan with steady monthly payments in retirement.
• Tax-deferred savings program.
• Worksite Wellness Program with health resources and opportunities.
• Depending on the position, the possibility of working from home up to two days during the week.
• Job security compared with private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level