CTL/Grant Fiscal Coordinator
About The Position
The Accountant-II will serve as the CTL/Grant Fiscal Coordinator, working closely with the Fiscal Coordinator in the Bureau of Public Health Clinics (BPHC). The BPHC promotes community health by providing direct clinic services, monitoring disease trends, educating and training service providers and community groups, conducting research, and developing policies and programs that support high-quality clinical care for New Yorkers. The coordinator supports the financial management of City Tax Levy and State and Federal grant funding throughout the grant lifecycle. The role works with Principal Investigators, program staff, bureau directors, and finance and budget offices to prepare and manage budgets, monitor and reconcile expenditures, process fiscal adjustments and payments, prepare financial reports, and ensure compliance with applicable funding requirements and deadlines.
Requirements
- A baccalaureate degree from an accredited college or university, including or supplemented by 24 semester credits in accounting, with one course each in advanced accounting and auditing; or a valid New York State Certified Public Accountant license.
- For placement in Assignment Level II, at least one year of experience as an Accountant–Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience.
- Only permanent employees in the title and candidates reachable on the Accountant civil service list are eligible to apply.
Responsibilities
- Collaborate with Principal Investigators and internal stakeholders to develop, prepare, and manage State and Federal grant budgets throughout the grant lifecycle.
- Prepare line-item budgets, budget justifications, and supporting documents for new grant applications, continuation awards, and budget modifications.
- Submit grant budgets and revisions to the Office of Budget Administration (OBA), respond to review comments, and coordinate revisions for City, State, and Federal funding approval.
- Monitor grant expenditures and spending trends to identify underspending, overspending, and budget variances.
- Work with Principal Investigators and program staff to develop spending plans and use grant funds within grant and City fiscal year deadlines.
- Prepare and process payroll or OTPS journal entries, budget transfers, and other fiscal adjustments.
- Review expenditure, revenue claiming, financial status (FSR), and other financial reports for accuracy and compliance.
- Perform grant year-end and City fiscal year-end activities, including reconciliations, accruals, and expenditure closeouts.
- Prepare and process contract amendments, renewals, procurement documents, and budget modifications.
- Review vendor invoices and process payments through PASSPort.
- Collaborate with OBA, finance, the claiming office, ACCO, bureau staff, and program staff to resolve fiscal issues and complete grant activities on time.
- Ensure compliance with City, State, Federal, and agency grant regulations, fiscal policies, reporting requirements, and audit standards.
- Maintain accurate financial records and prepare fiscal reports to support grant management and decision-making.
- Assist with program fiscal matters, including liquidation reports and year-end financial reports; monitor CTL funding sources, personnel headcount vacancies, and accruals.
- Verify that researched information used to prepare program reports is complete and correct before budget preparation.
- Ensure financial reports are complete, accurate, justified, and submitted on schedule.
- Review information submitted by the revenue staff for the year-end FSR for accuracy and submit it on time for further review.
- Review and monitor budget requests from program components, prepare budget modifications, and reconcile problems.
- Ensure modifications are justified, accurate, and compliant with regulations; conduct thorough reviews and identify and address significant amounts or expenditure problems.
- Work with program staff to understand procurement needs related to grant and CTL spending.
Benefits
- Premium-free health insurance plan; the posting states it saves employees over $10,000 annually, based on a 2024 assessment.
- Additional health, fitness, and financial benefits may be available based on the position’s associated union or benefit fund.
- Public sector defined benefit pension plan with steady monthly payments in retirement.
- Tax-deferred savings program.
- Worksite Wellness Program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
