Courtroom Clerk (Rotation Referee Clerk)
About The Position
The Multnomah County Circuit Court is hiring a Rotating Referee Clerk (Courtroom Clerk) to support the hearings referee. The role includes supporting courtroom proceedings, preparing and processing court documents, maintaining case records, and assisting jurors. The clerk also manages the referee’s docket and provides information and assistance to attorneys, litigants, and the public in person, by phone, and in writing. The position includes helping train and mentor new clerks and ensuring courtroom supplies and recording and audiovisual equipment are ready for use. Assigned tasks may change based on workload and organizational needs. This is a full-time position with a current schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday. Occasional after-hours or overtime work may be required, and the position is eligible for overtime compensation for hours worked over 40 per workweek. The role involves frequent contact with people from diverse backgrounds, including people in stressful or traumatic circumstances, and work under statutory or policy deadlines. It may involve daily travel between courthouse floors and, depending on staffing needs, temporary work at other court facilities. Long periods of sitting or standing are required. Regular equipment use includes electronic recording and AV equipment, a telephone, a computer with multiple monitors, a copy machine, fax machine, and scanner.
Requirements
- High school diploma or equivalent.
- At least three years of responsible experience in a moderately complex office or business setting involving financial, administrative, or legal document processing, or an equivalent combination of education and experience.
- Experience performing varied clerical or administrative support tasks under strict and competing deadlines in a fast-paced business or professional setting.
- Experience maintaining accuracy despite frequent interruptions or distractions.
- Experience using a computer and different applications for data entry, looking up accounts or cases, scheduling events in electronic calendars, and updating information.
- Experience multitasking by listening and typing at the same time and logging events in real time.
- Experience providing customer service to a variety of individuals in challenging circumstances.
- Ability to work the current schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday, and occasionally work after hours or overtime.
- Ability to meet the highest standards of professional conduct and ethics and preserve confidential information received through employment.
Responsibilities
- Support the hearings referee during court proceedings.
- Swear in witnesses, process exhibits, record proceedings, and keep logs of names and events.
- Prepare orders, judgments, and other court documents.
- Check pleadings for accuracy and completeness.
- Update records in the electronic case management system and verify warrant status.
- Swear in and supervise juries; prepare the jury room; provide security; arrange meals and transportation; and liaise between jurors, the court, and attorneys.
- Manage the referee’s docket, schedule hearings and trial dates, and certify court orders for attorneys.
- Provide attorneys, litigants, and the public with information about court policies and procedures, case status, and the court calendar in person, by phone, and in writing.
- Help train and mentor new clerks.
- Stock the courtroom with supplies and check and troubleshoot the AV system and recording equipment.
Benefits
- OJD pays 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
- 10 paid holidays, 2 floating holidays, and 3 personal business days.
- Separate sick and vacation paid leaves, prorated for part-time employees.
- Optional insurances and flexible spending plans.
- A 5% bilingual skills allowance, including ASL, for employees who pass a skills test and are assigned to use those skills on the job.
- Potential eligibility for a 5% annual increase.
- Overtime compensation for hours worked in excess of 40 per workweek.
- Public Service Loan Forgiveness eligibility through OJD.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
