Courtroom Assistant to Judge Allen

Judicial Branch of Arizona in Maricopa County • Phoenix, AZ

1d • $44,200 - $71,760 • Onsite

About The Position

Judge Glenn Allen seeks a Courtroom Assistant in the Criminal Court Division. The position coordinates courtroom proceedings and performs specialized legal clerical support duties for the high-volume, fast-paced operations of the Criminal Court Calendar. The role interacts with members of the public and court personnel, prepares and manages the courtroom and jury room, supports hearing participants, operates courtroom technology, processes cases and documents, and enters hearing outcomes into court systems. The position may provide backup Judicial Assistant coverage and may be reassigned to other locations in Maricopa County based on departmental needs.

Requirements

• High school diploma or GED.
• Three years of administrative experience, preferably in a court or legal environment; alternatively, an equivalent combination of post-secondary education may substitute on a year-for-year basis.
• Knowledge of legal research methods and techniques, court policies, procedures and operations, and state laws, rules and regulations.
• Effective and professional verbal and written communication skills, including the ability to convey information appropriately to different audiences and provide directives to large groups.
• Skill using Microsoft Outlook, Word, and Excel; iCIS, OnBase, and eFile; multi-line telephone systems; copy and fax machines; and e-courtroom equipment.
• Critical-thinking skills and the ability to evaluate information to determine an appropriate solution.
• Attention to detail in performing work tasks.
• Ability to establish and maintain effective working relationships.
• Ability to make sound decisions in accordance with regulations, policies, and procedures.
• Ability to prioritize and reprioritize tasks based on importance and time sensitivity.
• Pass a thorough background and/or fingerprint check; applicants must fully disclose felony and misdemeanor convictions, including convictions that have been expunged or set aside.

Nice To Haves

• Bilingual Spanish/English skills.
• Courtroom experience, including maintaining courtroom order and the integrity of the court process.
• Experience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, and copy machines.

Responsibilities

• Interact with the public, jurors, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security.
• Prepare the courtroom for hearings, coordinate courtroom actions with the Courtroom Clerk, and manage the courtroom during proceedings while maintaining order and integrity of the court process.
• Prepare the jury room, oversee jury panels, escort jurors to and from the courtroom, and respond to jurors’ non-legal questions and needs.
• Assist witnesses and attorneys during proceedings, including monitoring exhibits for admission before they are presented to the jury.
• Prepare e-courtroom equipment for hearings, coordinate its use, operate it during hearings, and troubleshoot technical issues.
• Use iCIS check-in and the printed calendar to determine whether case parties are present, obtain needed information or documents from litigants, call parties into the courtroom, and communicate called cases to the Courtroom Clerk and Judicial Officer.
• Prepare court files, distribute the court calendar, review files for missing information and readiness, review motions for accuracy and compliance with procedural rules, and contact parties for missing information.
• Assist with case processing, setting hearings, and providing hearing dates during court proceedings.
• Enter hearing outcomes and results into iCIS in real time, update existing records, and initiate court-ordered actions.
• Use court database systems to complete final uploads of documents to the court docket.
• Collaborate with other divisions to provide assistance as needed, during emergencies, and as scheduled.
• Provide backup coverage for Judicial Assistant duties at the direction of the Judicial Officer or court administration.
• Assist the Judicial Officer and Judicial Assistant with the calendar and other assignments upon request.
• Perform other related duties as assigned.

Benefits

• Generous paid time off and paid sick leave.
• 10 paid holidays.
• Affordable medical, dental, and vision insurance.
• Coverage by one of several State-sponsored retirement pension plans for eligible employees.
• Employee assistance program.
• Wellness incentives.
• Optional life insurance, disability coverage, group legal plan, and pet insurance.
• Potential eligibility for Public Service Loan Forgiveness for qualifying full-time Judicial Branch employees who meet other program requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED