Courtroom Clerk (Floating Courtroom Clerk)

State of Oregon•Oregon City, OR

6d•$57,183 - $88,708•Onsite

About The Position

The Clackamas County Circuit Court is hiring a Floating Courtroom Clerk. This is a full-time, limited-duration position, currently funded through June 30, 2027, with continuation subject to available funding. The Oregon Judicial Department (OJD) serves the public, and the work done in this role affects community members who come to court to have their cases resolved. OJD is committed to building a diverse, inclusive team and encourages candidates of all backgrounds to apply, valuing transferable skills and abilities. This role provides administrative support for multiple courtrooms, preparing them for proceedings, swearing in witnesses, marking and maintaining exhibits, monitoring proceedings, responding to security needs, maintaining audio and electronic records, updating the case management system, and facilitating remote hearings. The position also involves managing juries, including drawing, empaneling, and maintaining their transportation and security, and serving as a liaison between jurors, the court, and counsel. Additionally, the clerk will assist attorneys, litigants, and the public with court services and answer questions about case status or procedures. The role also includes backing up the judicial assistant by preparing files, motions, orders, and judgments, managing the judge’s docket and legal library, retrieving case law, assisting in case scheduling and tracking, and reviewing documents for accuracy and completeness. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

High school diploma or equivalent.
At least three (3) or more years of responsible experience in a moderately complex office of business setting involving the processing of financial, administrative, or legal documents.
Experience performing a variety of clerical or administrative tasks in a business or professional environment.
Experience using a variety of software programs to access and input information and complete various tasks.
Experience identifying and safeguarding confidential information and materials.
Skill responding tactfully and professionally to customers or clients who are facing challenging life circumstances or stressful situations.
Skill reviewing documents for accuracy, content, grammar, and punctuation.
Experience working in a court or legal environment.

Nice To Haves

Degrees in criminal justice, criminology, or legal studies preferred, but not required.

Responsibilities

Provide administrative support for multiple courtrooms.
Prepare the assigned courtroom for the day’s proceedings.
Swear in witnesses.
Mark and maintain exhibits.
Monitor proceedings and respond to security needs.
Maintain audio and electronic records.
Update the case management system.
Facilitate remote hearings.
Manage juries, including drawing, empaneling, and maintaining transportation and security.
Serve as liaison between jurors, the court, and counsel for exhibits, forms, instructions, and questions.
Assist attorneys, litigants, and the public in using court services.
Answer questions about case status or court procedures.
Back up the judicial assistant by preparing files for pretrial review, preparing motions, orders, and judgments.
Manage the judge’s docket and legal library.
Retrieve case law.
Assist in case scheduling and tracking.
Review documents filed with the court for accuracy and completeness.

Benefits

95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage.
10 paid holidays
2 floating holidays
3 personal business days
Separate sick and vacation paid leaves (prorated for part-time employees)
Optional insurances
Flexible spending plans
5% allowance for bilingual skills (including ASL) if skills test is passed and skills are used on the job
Potential for a 5% annual increase
Eligible for overtime compensation for hours worked in excess of 40 per work week
Eligible employer for the Public Service Loan Forgiveness program