Courtroom Clerk (Floating Courtroom Clerk)

State of Oregon • Oregon City, OR

4d • Onsite

About The Position

The Clackamas County Circuit Court is hiring a Floating Courtroom Clerk. This is a full-time, limited-duration position, currently funded through June 30, 2027, with continuation subject to funding. The role provides administrative support for multiple courtrooms, preparing them for proceedings, swearing in witnesses, marking and maintaining exhibits, monitoring proceedings, responding to security needs, maintaining audio and electronic records, updating the case management system, and facilitating remote hearings. The position also involves managing juries, including drawing, empaneling, and maintaining their transportation and security. Additionally, the clerk serves as a liaison between jurors, the court, and counsel, and assists attorneys, litigants, and the public with court services and case information. The role also includes backing up the judicial assistant with tasks such as preparing files, motions, orders, and judgments, managing the judge’s docket and legal library, retrieving case law, assisting with case scheduling and tracking, and reviewing filed documents for accuracy. Assigned tasks may change based on workload and organizational needs.

Requirements

• High school diploma or equivalent.
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Experience performing a variety of clerical or administrative tasks in a business or professional environment.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Experience identifying and safeguarding confidential information and materials.
• Skill responding tactfully and professionally to customers or clients who are facing challenging life circumstances or stressful situations.
• Skill reviewing documents for accuracy, content, grammar, and punctuation.
• Experience working in a court or legal environment.

Nice To Haves

• Degrees in criminal justice, criminology, or legal studies preferred, but not required.

Responsibilities

• Provide administrative support for multiple courtrooms.
• Prepare the assigned courtroom for the day’s proceedings.
• Swear in witnesses.
• Mark and maintain exhibits.
• Monitor proceedings and respond to security needs.
• Maintain audio and electronic records.
• Update the case management system.
• Facilitate remote hearings.
• Manage juries, including drawing, empaneling, and maintaining transportation and security.
• Serve as liaison between jurors, the court, and counsel for exhibits, forms, instructions, and questions.
• Assist attorneys, litigants, and the public in using court services and answer questions about case status or court procedures.
• Back up the judicial assistant by preparing files for pretrial review, preparing motions, orders, and judgments, managing the judge’s docket and legal library, retrieving case law, assisting in case scheduling and tracking, and reviewing documents filed with the court for accuracy and completeness.

Benefits

• 95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage.
• 10 paid holidays.
• 2 floating holidays.
• 3 personal business days.
• Separate sick and vacation paid leaves (prorated for part-time employees).
• Optional insurances.
• Flexible spending plans.
• 5% allowance for bilingual skills (including ASL) if skills test is passed and skills are assigned on the job.
• Potential for a 5% annual increase.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED