Courtroom Assistant - Classified

Maricopa County • Mesa, AZ

1d

About The Position

The Courtroom Assistant - Classified coordinates courtroom proceedings and performs specialized legal clerical support duties for the high-volume, fast-paced operations of a Family Court division. The role interacts with the public, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security. It prepares and manages the courtroom during proceedings, assists witnesses and attorneys, and coordinates courtroom actions with the Courtroom Clerk and Judicial Officer.

The position prepares and operates e-courtroom equipment, supports case check-in and hearing calendars, prepares and reviews case files and motions, assists with case processing and hearing scheduling, and enters hearing outcomes and results into the court system in real time. It also uploads documents to court dockets, collaborates with other divisions, and provides backup Judicial Assistant coverage and other assistance as directed.

The position is based within the Judicial Branch of Arizona in Maricopa County. Judicial Branch facilities are located throughout the county, and the employee may be reassigned to other locations according to departmental needs. The role is non-exempt under the FLSA. Employment and continued employment are contingent upon passing a thorough background and/or fingerprint check.

Requirements

• High school diploma or GED.
• Three years of progressively responsible administrative experience, preferably in a court or legal environment, or other experience demonstrating the required knowledge and abilities. An equivalent combination of post-secondary education may substitute on a year-for-year basis.
• Knowledge of legal research methods and techniques, court policies, procedures and operations, and state laws, rules, and regulations.
• Ability to communicate professionally and effectively, verbally and in writing, adapting communication to the audience and providing directives to large groups.
• Ability to use Microsoft Outlook, Word, and Excel; iCIS, OnBase, and eFile; a multi-line telephone system; copy and fax machines; and e-courtroom equipment.
• Critical thinking and ability to evaluate information to determine an appropriate solution.
• Attention to detail, ability to establish and maintain effective working relationships, make sound decisions in accordance with regulations and procedures, and prioritize and reprioritize tasks based on importance and time sensitivity.
• Ability to speak clearly and hear, see nearby details, sit for long periods, stand and walk, use hands to handle or feel objects, reach with hands and arms, and occasionally push, pull, or lift up to 20 pounds.
• Must pass a thorough background and/or fingerprint check.

Nice To Haves

• Bilingual Spanish/English skills.
• Experience in a courtroom environment, including maintaining courtroom order and the integrity of the court process.
• Experience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, copy machines, and fax machines.
• Experience providing a high level of customer service in a fast-paced environment.

Responsibilities

• Interact with the public, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security.
• Prepare the courtroom for hearings, coordinate courtroom actions with the Courtroom Clerk, and manage courtroom proceedings while maintaining order and the integrity of the court process.
• Assist witnesses and attorneys during proceedings.
• Prepare e-courtroom equipment, coordinate and operate it during hearings, and troubleshoot technical issues.
• Use the court system and printed calendar to determine whether case parties are present, obtain needed information or documents from litigants, call parties into the courtroom, and communicate cases called with the courtroom clerk and Judicial Officer.
• Prepare court files, distribute the court calendar, review files for missing information and readiness, review motions for accuracy and compliance with procedural rules, and contact parties for missing information.
• Assist with case processing, set hearings, and provide hearing dates during court proceedings.
• Enter hearing outcomes and results into iCIS in real time, modify records, or initiate court-ordered actions.
• Use court database systems to upload documents to the court docket.
• Collaborate with other divisions and provide assistance during periods of need, emergency situations, and scheduled assignments.
• Provide backup coverage of Judicial Assistant duties at the supervisor's direction.
• Assist the Judicial Officer and Judicial Assistant with the calendar and other assignments as requested.

Benefits

• Generous paid time off, paid sick leave, and 10 paid holidays.
• Affordable medical, dental, and vision insurance.
• Coverage by one of several State-sponsored retirement pension plans for eligible employees; full-time employees have mandatory membership and payroll-deducted contributions under applicable retirement system requirements.
• Employee assistance program and wellness incentives.
• Optional life insurance, disability coverage, group legal plan, and pet insurance.
• Potential eligibility for Public Service Loan Forgiveness for qualifying full-time Judicial Branch employees who meet other program criteria.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED