Court Supervisor 4 (41-3069) Anchorage In-Court (Civil) - ACS Employees Only

State of Alaska•Anchorage, AK

2d•Onsite

About The Position

The In-Court Civil Division of the Anchorage Trial Court is accepting applications for a Court Supervisor 4 (salary range 15). Under general supervision of the Clerk of Court, you will oversee daily operations and supervise clerical staff. Personnel rules will be applied to determine step placement for the successful internal candidate. Regular job responsibilities will include the following: This position will orient and train staff in court and departmental policies, procedures, rules, and statutes. Interview and hire prospective employees, evaluate performance, and, with supervisory review, dismiss personnel when necessary. Assign, schedule, and prioritize work, monitor accuracy and completeness, counsel employees on performance issues, and administer progressive disciplinary measures as needed. Plan, organize, and improve workflows for maximum efficiency. Ensure clerks are trained across Civil, CINA, Probate, and Mental Commitment divisions to provide adequate coverage. Interpret new rules and statutes, develop and implement updated procedures, and prepare written instructions. Troubleshoot recorder and related equipment issues and assist with setting up video equipment for hearings and playback. Serve as an in-court clerk as needed to provide coverage for District and Superior Court Civil, CINA, Probate, and Mental Commitment hearings, and assist with importing documents into OnBase once implemented. Act as a senior staff resource to the Clerk of Court and Area Court Administrator on in-court procedures, recommending and assisting with procedural changes, preparing reports and data, and participating in meetings on case processing. Respond to inquiries from internal and external customers regarding in-court procedures and case files. Perform other duties as assigned.

Requirements

Knowledge of the principles of supervision, management, and training.
Knowledge of the structure and function of the Alaska Court System.
Skill to operate standard and specialized office software and database applications.
Apply and interpret court rules, policies, and procedures.
Ability to follow oral and written instructions, organize and assign work to subordinates.
Gather and analyze data; reason logically and accurately, and draw valid conclusions.
Work cooperatively with others and gain their respect and confidence.
Function with a high degree of initiative, independence, and discretion.
Provide technical assistance to staff.
Graduation from high school or completion of a General Education Development (GED) certificate AND two years of legal office clerical work experience which includes six months of supervisory or lead experience.
OR Graduation from high school or completion of a General Education Development (GED) certificate AND four years of office clerical work experience which includes six months of supervisory or lead experience.
OR A bachelor’s degree in any field from an accredited college AND six months of supervisory or lead experience.
Note: Legal office clerical work experience includes service such as a Court Case Manager 1, Court Case Manager 2, Court Supervisor 1-3, or a Chambers Judicial Assistant with the Alaska Court System, or work in a public or private sector law office requiring the review and processing of legal documents.
Substitution: Additional general office clerical experience will substitute for the high school diploma or GED certificate on a month-for-month basis.
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required general office clerical work experience on a month-for-month basis.

Responsibilities

Orient and train staff in court and departmental policies, procedures, rules, and statutes.
Interview and hire prospective employees, evaluate performance, and, with supervisory review, dismiss personnel when necessary.
Assign, schedule, and prioritize work, monitor accuracy and completeness, counsel employees on performance issues, and administer progressive disciplinary measures as needed.
Plan, organize, and improve workflows for maximum efficiency.
Ensure clerks are trained across Civil, CINA, Probate, and Mental Commitment divisions to provide adequate coverage.
Interpret new rules and statutes, develop and implement updated procedures, and prepare written instructions.
Troubleshoot recorder and related equipment issues and assist with setting up video equipment for hearings and playback.
Serve as an in-court clerk as needed to provide coverage for District and Superior Court Civil, CINA, Probate, and Mental Commitment hearings, and assist with importing documents into OnBase once implemented.
Act as a senior staff resource to the Clerk of Court and Area Court Administrator on in-court procedures, recommending and assisting with procedural changes, preparing reports and data, and participating in meetings on case processing.
Respond to inquiries from internal and external customers regarding in-court procedures and case files.
Perform other duties as assigned.