Court Specialist

York County Government•York County Magistrate - Rock Hill, SC

1d•Onsite

About The Position

The Catawba-Ebenezer Magistrate Judge is excited to hire a full-time (40 hours per week), non-exempt Court Specialist to join the team. The purpose of this position is to perform a variety of administrative and specialized duties to ensure efficient and effective office operations. Work Schedule: Monday – Friday, 8:00 am - 5:00 pm.

Requirements

Associate’s Degree in Paralegal Studies, Business Administration or related field.
Three (3) years of experience with the judicial system or an equivalent combination of education, training and experience.
Notary Public Commission preferred.
Applicants with equivalent experience and/or education may be considered.

Responsibilities

Addresses citizens’ concerns via telephone, customer window; provides court procedures and case information.
Assists with proceedings; calculates fines/fees for cases.
Performs clerical duties to include processing and filing documents, entering and retrieving computer data, processing mail, ordering office supplies, using the new P-Card procedures and reconciliations.
Enters tickets/warrants in the Case Management System manual and electronically with the new E-Citation System.
Maintains filing systems, ensuring accurate case files in CMS.
Prepares and maintains court calendar; tracks case status to ensure completion within required time frame, and to ensure necessary documents are filed by attorneys.
Receives and reviews legal documents submitted by attorneys; prepares and processes necessary paperwork.
Pulls files for trials, hearings, and transferred cases; ensures cases filed include all pertinent documentation in proper format and order.
Prepares daily case reports.
Prepares, processes, copies; files, transmits, and/or mails various documents, orders, notices, and letters.
Reschedules cases and sends out additional documents as necessary.
Dates stamps, processes, inputs codes/statue codes into CMS, copies/scans all incoming case documents pursuant to SC Judicial Department of guidelines.
Coordinates with law enforcement personnel, attorneys, solicitors, victim advocate, public defender, and defendants to schedule hearings and court dates.
Prepares summons and corresponding documents for parties involved.
Performs background checks for cases in individual courts; receipts and posts monies for fines/fees/restitution in CMS; processes payments online, receives and responds to requests for information from outside agencies.
Assists Magistrate with orders, appeals letters, bond forms, documents and discharges of County inmates, etc.
Assists the Magistrate with monthly bank reconciliations.
Generates lists of randomly selected jurors for selection; processes and maintains records of juror payments; schedules trial, prepares jury summons, schedules jury strikes, and maintains check register for assigned juror account.
Responsible for reconciling accounts in CMS, reconciles reports, and assists the Magistrate with budget preparation and reports.