Court Liaison Specialist

Troutman Pepper Hamilton Sanders•Chicago, IL

1d•Hybrid

About The Position

The Court Liaison Specialist supports a dedicated team that ensures the accurate and timely filing of legal documents in multiple court systems and other court-related matters. This is a fully remote position; however, candidates must be able to reliably commute to one of the firm’s offices on a regular basis during the first 90 days for onboarding and training, and occasional onsite presence will be required once remote. Hours: After onboarding and training, this will be a second shift position, 4pm – 12:30 a.m. local time. Occasional OT required.

Requirements

Thorough understanding of court procedures and filing requirements.
Meticulous attention to detail and accuracy in all work product.
Excellent organizational and time management skills, with the ability to manage multiple tasks and competing deadlines.
Excellent written and verbal communication skills, with the ability to interact effectively with court personnel and firm staff.
Ability to work collaboratively in a team environment and build effective working relationships with colleagues and court personnel.
Strong analytical and problem-solving skills, with the ability to identify, troubleshoot, and resolve issues related to court procedures.
Demonstrated ability to prioritize and manage multiple responsibilities in a deadline driven environment.
Ability to exercise sound judgment and maintain appropriate discretion.
Ability to work effectively and independently in both hybrid and in-office settings.
Ability to work effectively both independently and collaboratively to support consistent and efficient workflow processes.
Bachelor's degree or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.
Professional certifications (e.g., Certified Paralegal (CP) or similar).
Minimum five (5) years of experience serving as a court liaison or in a comparable role within a law firm or legal department.
Experience with using electronic court filing systems (e.g., PACER, CM/ECF).
Proficiency in Adobe Acrobat, including creating, editing, and managing PDF files.
Proficiency with legal document management systems.
Proficiency with Microsoft Office.

Responsibilities

Ensure timely and accurate electronic filing of court documents, including pleadings, motions, and other legal submissions.
Prepare and submit filings through designated e-filing portals (e.g., LegalConnect, PACER, File & Serve).
Serve as an administrative liaison between the firm and court personnel, including clerks and other court staff (excluding judges).
Identify, interpret, and ensure compliance with all applicable court rules and procedures, including monitoring rule changes and communicating updates to relevant stakeholders.
Maintain clear and consistent communication with attorneys, paralegals, and staff on court-related matters.
Maintain accurate records of all electronic filings, court appearances, and related communications.
Investigate, address, and resolve issues or discrepancies related to court filings and procedures.
Provide training and support to attorneys and staff on court procedures, e-filing protocols, and best practices.
Stay current on industry’s best practices and recommend enhancements to the firm’s court e-filing processes.
Maintain confidential information related to all matters and court activities.