Circuit Court Specialist

Grand Traverse County Michigan•Chesterfield, VA

1d•Onsite

About The Position

Grand Traverse County is seeking a Circuit Court Specialist to provide customer assistance and perform complex legal and financial functions related to Circuit Court programs. This role involves working as part of a team to meet objectives, with no formal supervisory duties but potential for training or guiding colleagues. The position requires meeting minimum qualifications and successfully performing essential duties with or without reasonable accommodations.

Requirements

High School diploma
Two to four years directly related experience
Proficiency in English grammar, spelling, punctuation, and simple mathematical functions such as addition, subtraction, multiplication, division, percentages, ratios, etc.
Specialized knowledge of Circuit Court principles, practices, and proceedings
Ability to comprehend, process and apply both verbal and written skills appropriate to the job
Specialized knowledge related to the department or function
Ability to detect errors, determine causes, and make corrections as appropriate
Skill in operation of modern office equipment such as personal computer, facsimile, copiers, scanners and telephones
Skill in use of personal computer software, including spreadsheet development and word processing
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with customers, co-workers, and representatives of other agencies.
Skilled in researching and resolving problems in order to ensure compliance
Ability to develop, layout and implement clerical procedures and operations from general instructions
Ability to explain complex policies and processes in layman’s terms
Ability to accurately organize and maintain paper documents and electronic files
Ability to maintain the confidentiality of information and professional boundaries
Able to use County resources effectively and efficiently

Nice To Haves

College level course work in a related field may substitute for up to one year of experience

Responsibilities

Provides comprehensive customer service, including accurate, prompt, and courteous assistance on complex policies, guidelines, and standard practices to internal and external customers, both verbally and in writing.
Creates and maintains filed cases in applicable computerized systems, including the assignment of appropriate Judge.
Enters and checks information and data into established spreadsheets, databases, or computer systems.
Schedules and maintains calendars for conference orders, court rooms, and court reporters.
Prepares case evaluations.
Transcribes dictation, conferences, and interviews.
Performs a variety of routine research in order to locate information regarding court cases or proceedings.
Assembles information into proper form, files with appropriate court, and maintains control over the flow of documents, records, and files.
Processes, monitors, and verifies customer billings and payments within established procedures.
Processes Notice of Right to timely Appeals and requests court appointed counsel.
Monitors and maintains appropriate levels of supplies and materials in support of unit operations and activities.
May perform other support staff functions as requested.

Benefits

Medical: High-deductible plan through Priority Health with a contribution amount up to $2,000 into an employee Health Savings Account every year.
Vision: No cost plan for employees, with an enhanced plan through EyeMed available.
Dental: Provider is Delta Dental. No costs or premium for diagnostic and cleaning services.
Wellness: Variety of incentives and programs to encourage a healthy lifestyle.
Employee Recognition: Awards and recognition throughout the year and on anniversary dates.
Tuition Reimbursement: Up to $5,250 annually for enrollment in courses at an accredited college, university, or trade school.
Vacation: Generous amount of vacation days for benefitted employees.
Holidays: 13 days a year, plus additional floating holidays.
Personal Leave: Up to 64 hours annually depending on contract, with unused leave paid out up to 40 hours.
Parental Leave: Up to 6 months of leave for birth or adoption of a child.
Retirement: Defined contribution through MERS with a generous match that fully vests after 6 years.
457(b) Retirement Plans: Optional 457(b) deferred compensation and Roth retirement plans with matching contributions.
Life Insurance: Benefitted employees automatically receive life insurance.
Short Term Disability: Plan through Mutual of Omaha, paying two-thirds of salary for up to 182 days.