Court Services Secretary

State of South Dakota•Rapid City, SD

9d•Onsite

About The Position

The Court Services Secretary provides secretarial support for court services staff in a judicial circuit. The role manages an office; greets and assists visitors; answers and redirects telephone calls and email messages; maintains records, files, and documentation; collects data and reports; prepares documents; attends judicial proceedings and prepares and distributes related paperwork; enters data into Unified Judicial System computer systems; and provides caseload support as needed to facilitate office operations and staff efficiency. The position may also perform receptionist duties, prepare and maintain documents in accordance with timelines and legal guidelines, complete administrative work to support the office and staff, attend court proceedings to collect information for case management systems, and perform other assigned work. A criminal background investigation is required. The Unified Judicial System does not sponsor work visas; employees must verify identity and eligibility to work in the United States and complete Form I-9. The employer uses E-Verify for employment eligibility verification upon hire.

Requirements

High school graduation or a GED certificate.
One year of clerical support or related experience, or an equivalent combination of related education and experience.
Successful completion of a criminal background investigation.
Knowledge of English, grammar, and spelling; numerical and alphabetical sequences used in sorting and filing; basics of the legal system and legal terminology; Microsoft Office products including Excel and Word; modern office procedures, protocols, and secretarial practices; and basic mathematics.
Skills in proofreading, time management, fast and accurate typing, telephone etiquette, and customer service.
Ability to communicate orally and in writing; read and understand legal reports; organize and prioritize extensive workloads; remain calm and work under pressure; operate office equipment; maintain confidentiality; and read, understand, and implement procedures and practices.
Verify identity and eligibility to work in the United States and complete Form I-9 upon hire.

Nice To Haves

Post-high-school education, including secretarial, computer, and transcription training is desirable.

Responsibilities

Manage an office and provide secretarial support to court services staff.
Greet and assist people visiting the office and maintain an efficient flow of work as a receptionist.
Answer and redirect telephone calls and email messages.
Maintain relevant records, files, and documentation.
Collect data and reports and prepare documentation in accordance with timelines and legal guidelines.
Attend judicial proceedings to collect information for case management systems and prepare and distribute paperwork appropriately.
Enter data into Unified Judicial System computer systems.
Provide caseload support as needed to facilitate office operations and staff efficiency.
Perform administrative work to maintain the office and support staff.
Perform other work as assigned.